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School Board Meeting - 12/20/2021

Added Jan 04, 2022 •

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I'm going to call the meeting to order Ryan Van discount we need a motion to approve the agenda the number 7 as items or Christian music. Motion Jimena Jenna Renee s good news just one thing I miss is Fitzgerald's Our Miss Fitzgerald isn't able to be tonight she will come back at the program I'd really like a lot more people to hear about it or College and Career transition counselor that was some of that agreement we answer to DMACC Ankeny Mount through the governor's office and we jumped on it I think there's eight College and Career transition counselors across the state of Iowa and we are fortunate enough to share one with Knoxville to I wanted her to come share that program and she will be here in January but I'm going to turn over to mr. Tyler green to talk about his good cuz we got today hot off the press we received 90 grand in a funding from the emergency gate problems with technology and covid discovering our third through fifth grade Chromebooks as well as that last order of 50 so you should be getting that money back from the government and originally we what was our bravery budgeting that money to come out what are you ordering a keystone a doctor that was a suitable or acceptable to do technology and now will not come out of the other three money we had to pay for it but we were we were hopeful that the grant would come through and he just got out today so work with me for a while we'll probably I love to go after grants if we can and so that might be our third or fourth Grant we've got the Jasper County Grant we received your computer science grant received the DNR I feel like there was a few more but so we're pretty excited about that that's all we have I will move on to the consent agenda we might have anything we need to go out of their financial statements I did add one invoice today and we got it Friday afternoon and it the next time sensitive to get a program up and going so that you'll see an extra added thing for NY to I think it's what it is for program so we can get that tomorrow I got my questions answered so we found another long-term sub crack it's the same one okay and then the person does college graduates last weekend we're hoping that maybe they'll become looking for a job we need the motion tab Bruce. Consent agenda anybody opposed and run principal and director updates these guys out there so I don't know nobody want that right I mean I would share that right now we have a full so I don't need any stock right now yay. When we're Mexican breakfast already this year and exchange gifts so that was really nice we had how many new positions do we have in their Carrie cuz I know we had some turnover this year so here on this side the Disturbed I have one reman people I am transferred one girl over here from the high school and then when lady reply so it's a fairly new Team all the other thing I'm at work with each other so they're doing well a scary in the recipe regular okay remove down to business items I'm under discussion I will talk about faculty committee update Patrick Davis hear from the novel in which have an update was blind and I'm going to turn the floor over and he said he would do this in 10 minutes so we'll see if you don't put you on the clock and thank you for allowing me to pick up date going to cover tonight is just super high level of what we looked at himself in the survey some of the mechanical electrical Plumbing results from the assessment and then we did an energy audit so those are the three oh my God I think it's like we're going to be at Monroe Elementary but please don't like hold me to that cuz now they won't fit most of the comments are listed in the book so you can read what people were saying and get a good idea of be back there when we got back so the questions they were asking us specifically towards my teaching space meets my needs and for the most part they're a lot of really really positive, he backs it was it was given and then you get all the ones that are just cold just needs bags. I can't control things so what is the way that it's broken. So if you go to page 9 you can see that for the blue banded items or is it more of the things that were given so I went through the theme so the first one the main themes for Monroe or temperature storage windows and blinds and Furniture so for that for that question so as we did fixing grammar one of the questions if you split to 8:15 this evening there was what ideas do you have for improving I could eat a student and we have got responses back for switching up how the buildings operated as far as which grades were in there and then class sizes and Staffing so in a common theme across old buildings that we noticed word the gym space and gym availability and then in the auditorium and unlike most hacker spaces City how old is takeaways temperature technology lighting Furniture in storage or certainly not concerned. Items that came back from the meeting the teacher space and playground obviously Rocky and some of the items that a couple months ago some things may be taking care of their people at comments for go ahead and feel free to read as much as you want into those and the way that we are taking this is the next step after the study is on the third floor coming back into individual session with teachers and staff and digging in a little bit more to be state to get a better idea and start General themes and understanding those a little bit more open the mechanical bull run jumping to 5456 fish collectible condition summary and to this point in our charge was update the master plan that has already been in place so we were taking we had a really good joke Healthpoint in a lot of the mechanical systems were updated there's a couple couple areas that weren't has didn't have funding to improve everything all at once but you probably would too so it doesn't only just play Twenty Years all at once again so for the most part the HVAC is in pretty good shape with the otherwise control wise and then electrically there found was there on the way to do some work around some areas that work but would be something to be considered as far as we need to be updated in the next round of update so in the MEP we give an overall system grade typical yourself or five or less years or it's too good to go for a while so that's broken out for me through each building and and the schools are between electrical and mechanical and then the last piece of this is on page 72 this was giving opportunities for energy optimization and a lot of mechanical equipment electrical items were updated in the last round so with with the exception of the PC and some other miscellaneous equipment there's not a whole lot of mechanical energy optimization available electrically with LED lighting in opportunities for motion sensor nice that sets that can have better efficiency but grass and cheer on page 76 that shows as a for the District of your typical dollars per square foot hours for billing per square foot per year cost is and reference back to homepage 75 you fall within very normal operating each one of the building so when we looked to look at other sustainable options as far as solar is really a but you can think of another opportunity sustainable options for optimization with where you're sitting with inner energy efficient equipment and without doing everything would really be LED lighting the payback can be as if she had no opportunity to do it but it may not so then like I said the next step for doing the visioning session on January 3rd so for their Discovery with the staff and then from there on January 11th we're going to have our second facility advisory committee meeting at the first one big takeaways that we had from that was established so when we get into Reed reassessing what items are of more importance or not these are the five guiding principles so the first one safety the second one is Equitable learning environments third one is flexible learning spaces for future growth and innovation infrastructure it's a thing I'm sure that's what we'll be looking at it. what distance can a talk with you but if you take some time as tons of great information in there rare to this point the list the list of priorities that you just listen up at the end okay yet he has to pay more and really get them in the list they are our criteria so maybe you just do want to talk about it for the structural issues Prairie City Middle School well I knew that we needed some tuckpointing and some of the things I was not it was a little startling to me some of the foundation of structural issues they found still deciding if you want to talk about that when the engineer came through the walls that figured out should and go on the outside or the east side of the building and some of the brick is starting to fall and you can tell if there's a structural cracks happening and that's going to take a little bit more of a structural more structural investigations really understand what's going on but clearly there's there's something happening there that isn't good so yeah in whether you know whether or not the person we think is maybe it's just water getting in the brick or something and do anything like that but the envelope and the structural degradation is happening with the brick and even with the with the structural lentils for the windows and door. it's just on this morning and walked to restart a little bit of that I thought we needed to tuck pointing right and then we didn't fix in the brick because we had water going down twin bothering the windows in the last two years we had to take the door off here in Polish so that picture you can see you in a minute. Yeah we thought when we go to that it was just playing but when they driver doing the site the question he has to have an electronic version of that I can ask you so question thank you thank you we open those documents as well above the recommended we monitor caseloads few times a year and they are really really try and so you can see me. we have been very fortunate to have a special education student teacher that actually graduated in December so very difficult to find a Sophia so we're going to go down the route hiring a special education teacher we're going to recommend the hire of a special ed teacher to be placed in the middle school and the location of that room will be the old district office which was my special ed room special ed room and then it moved into a district office and now it's going to go back to give any questions about that so you can read how we figure it's not just a head count of students talk about the services until they're well about that the next thing is we are required for after 3 to review our return to learn plan I'm not recommending any changes the big question I get all the time as has there been an increase in covid or number of kids going home I don't know whether to say doesn't increase or get the test positive thankfully parents come and let us know go and stop let us know but we do have kids going home you have a couple positive cases today I heard the one thing that you're going to be later on have you been following the news this weekend the oceans made of parade testing or you know the covid vaccination it was on hold on hold was on hold this weekend the court out of Cincinnati went ahead and lifted the hold on that and so we're moving forward OSHA has given us some leeway to the timeline but one of the things that we are recommend we are recommended to do is to go back and approve the policy that was on our board meeting in November that they told us not to put up for a reading and then now they're saying do it yeah that's that's given questions that because I've attached the letter that just came out the email that we got today there's a number of communication that are starting to come out planning on there there aren't any change but the OSHA update is the one that I got before I got the Catwoman going to action item the book Supply purchase I turn this over to Rusty and tell you what's going on with you probably have heard but they inform me to eat increase 3% to let me know how much it and then it looks like I can get about three months worth of paper products with paper towels and toilet items there somewhere and they probably between 10 and $15,000 ring and 9 when I ordered. was not listed there but we'd like to do is ask the board to approve the book purchase of a 3 month supply of paper products for no more than $15,000 normally $3,002 dollars maybe School because our biggest things were we that will curl up there for this amount is a little bit the cool Spirit motion s to i3 where's the papers price up to $15,000 capoeira green match session so Tyler you want to share a little bit about where we landed on foot review otherwise there is a link on the iPhone so our current copiers in our effort is call right here in the second cup similar to Larry between the two proposals of the same print on same number of copiers and printers that includes black and color copier proposing Eagle online which would replace traditional vaccine and with me online making everyone's life so much easier Rock and race for the full term of the contract they will handle delivery insulation supplies and training removal equipment Papercut software like medium fries and copier and badge readers for future proof Marco all new sharp copiers and printers access systems proposing Toshiba copiers and printers Marco's includes the one-time cost of $1,900 for Eagle Taxi and that is so we can start it earlier and their monthly cost would be $2,421 access systems monthly cost me $2,463 but 34 of that is Eagle Taxi so our current monthly cost about 3,700 so this is Davis. 12:00 on average from our current contract so they are here if you guys have any questions what's the weather today in Tyler sorry the board you kind of reviews I don't know why I was born what are the concerns and maybe the address is similar transparency customer service and see if we both can talk about repair work because that happened I don't know something like that from what yeah that'd be great for 8 years the last two contracts the things that we've got over the years my comes to Services we back, changed how we approach it so a lot of times organizations just look at how quickly a technician can get out and then identify the problem and then go back to the warehouse. do all of our technicians actually drive. Bands. Parks and so then that way if they're at another call down the road they can show up here troubleshoot the problem more than likely have a part to fix it on that first call horses having to troubleshoot it come back the next day and get it repaired so that's a big way we look at it plus we also incentivize our technicians in a manner that it's a win-win for the customer as well as former Kobe when a machine is fixed it's rated that it shouldn't have to be fixed for so long kind of like an oil change in the car and still wants that copier hit that number of clicks or the prince between that I'm at a wide range they start to get bonus on actually able to reward you having a fire up time then he's so that's kind of look at it I don't want to get our account review with Tyler we look at our response time is that is tonight note to self check when you get here and we guarantee you for less than 4 hours and in our client Business Review we are actually getting closer to 2 hours so we've got very very good response times over the years. I think it's better if I got a personal vested interest in the fact that I'm from here I live two miles down the road and I cry so it's like for me I not only hear Express styler but I hear it from Franklin community and my wife and others so that's my Eric you want to talk about your service so I want to say first off thank you Tyler and Skyler forgive me. I was just there from the store aspect when I did the walk-through with Tyler Glick we've been here for about 45 years is experiencing Marco service and kind of hearing what you would say and I think that's important because every day on the East Side in you want him to be happy and he wanted to be good at his job my service experience and Bennett are one of my best relationships we had paper cut we had he pulled back and then some of the day over here when Ben and told me that tell her I moved here I want him to settle in but as soon as we settle then I wanted to earn his business here I know Leslie you Central I believe Central been customers for 9 plus Disney Springs. Even though I'm not the ref in the service game point I know that they've been a good customer, I also work at Pella Christian schools in France an awesome guy again one of my best herbicide that we can expect from us if you guys truly are weighing in using you know a local person or someone local in the area I was like has taken a step further and weigh your decision on eating at a local company because we are headquartered in Waukee Iowa Marco's headquartered in St Cloud Minnesota to Cedar Rapids Iowa Marco season company is head Saint Cloud Minnesota at sharp said the money stays inside the state which helps pain but it's like the school's is it supposed to do pretend staying in State for the company doesn't have very few days in the state of business of covid-19 in Georgia local businesses last minute when I mentioned to is a really good example I look back at your school board agenda back in July 2018 your guys Marco payment then was $3,010 a month too fast forward to the day like Charlie said it's on average 3 700 you guys weren't going to do anything today we call Nick maybe you know the answer your contract you got to get another phone which is with with the bump is about 40 to $40 a month with my proposal we're locking your rates and so question I would ask about new guy just uses you know me to offer lock race this time around for Marco's been to offer it why wasn't this done so you know 88 years ago just a lot of savings right there on locking raised bumps about 10% your rear that's a lot of savings that has gone by over the course of the term so that's all I got you thank you I could actually Firefly on the races so one of the reasons that some of the rates have gone out it's because we kept a Lexmark printers and plates for both of the contract and so we're as we refreshed the copiers or years ago to help save money for the district reaction interesting place for that next turn right being watched that's something that is not as common in our industry and so usually when it's really competitive organizations will do that and meet in the middle on that and so previously when we were working with other Administration we came to a good agreement in the fact that it was a win-win and that was why we went that route. I appreciate you bringing up access local and headquartered in Waukee Des Moines offices are Iowa headquarters as well and so I mean yes our company says st. Cloud Minnesota I've been working here years and years ago I would say to just your savings right now percentage-wise it's over 35% month-over-month while look at this item that's awesome a lot of money. I do have one more question and I see it in here so over my years of experience there is a copy of the print cost and I see here is about 137.02 years on each one and that's if you stay within your allergy copy however so what is the cost of if we need that allocated cuz that's where we found in a previous school not here that we were playing a lot money when we exceeded the number of color copies are we exceeded the allocation of black and white copies so what is that cost for copies we position our rates are slightly lower than Marcos so I guess that was when I didn't really bring up so thanks you but I'm already a little more aggressive than outside. no matter how many we have to keep in mind the race has been volumes have been amazingly consistent over the years as we've done I mean you can almost set a clock to it how much he does print Tyler do you have a preference on whether it's Boardman is Toshiba Toshiba copiers and sharp printers a problem or is it better to have them all the same instead I asked if we had great luck recognize the central Atlantic I love my ID cuz I swipe my ID to get on and I hate logging on to that stupid thing because I have to use the keypad but that's all I know if it's broken I have somebody call me on your side she's the one that's represented by the University of Iowa and you and I, we also are in the state of Iowa you know you should be in the protein product actions speak volume to school like you guys so I see the locked and rate on one that asked us I don't see where that's at in The Proposal on Marco it's in there it's underneath the Service rates but I'm trying to find it we're going to need a motion for one of the other $42.79 I'm going to go out a doctor till here and go with it's not broke don't fix it but was and until that changes I would tend to lean that way and everything else is so even Wonder Woman over each others shoulders I'll make a motion to approve DeMarco pricing give me a motion for Marco wish you guys want to go with Mark and I heard you were good friends well thank you so much for coming to I really come out tonight thank you listen to her job is to prevent contract for Allison Chapman be students. Tracy Monroe special education program we are proving this pending Herbalife center from the Boe she just graduated municipiul newly created position for the Middle School so that we can stay in compliance with the student to special education numbers that we have ongoing position we look at it likely it will need to be all right we have motion and stuff YouTube Buddha middle school special education contract the next one is more information about a good one I have the board weigh in on it little bit so as you know I've been putting in my updates I've been doing it's been really an opportunity that one-on-one with and one of the things I discovered and you saw that if you look through the facilities is the Monroe Elementary Furniture is significantly outdated like incredibly outdated as in the preschool room doing a rounding meeting I'm looking around and it was really really outdated and you know we have Lisa has shared a lot we have preschool money we need to send not quite sure why it hasn't been updated your have updated information you hear me say all the time Equity Equity between the two and so I would like the board to approve up to $26,000 for preschool furniture and Center so in preschools they have to have these stomach right so they do garden center they do cooking Center really really important part of preschool Christian this play and so this also includes an outdoor storage shed because they have little Trikes and right now if you go to Monroe Elementary they're in the hallway and so Rusty is volunteered to build a shed but this includes the shed so it's not just 26 would you say the shuttle be out of this amount price $6,000 and that furniture would be on call and they have not been replaced in years and is he a new new furniture we are having a lot of money yeah there's definitely no fun so it's out of the operating funds in the general fund hi Carrie over we were going to buy the playground but then that didn't quite work out well so but there's still money in there to do things for preschool program and when you put in put in Furniture like this can go with the room right now and where we're going in one of the areas we really need to take a look at about 3 School programming and so backward like the playground beginning to work on orders and stuff and I just thought you know what we could do the shopping to be a whole bunch of orders coming in at different times and maybe that would have come before the board but I really want you to know or do you really want to restructure that preschool for interest our fingers are crossed and you might think $20,000 in furniture for little big tables a little bitty chairs but they are expensive to get the ones that last no I did I was getting some approval motion second so I guess neighbors say I know it's an approval but it's been it's not like I don't set the adult price and so they have come back and said this while I can get schools haven't already changed the meal trays that it needs to be set for January 1st it is on there and bring it to your attention the price is 395 we can always better if we want but I've always done the minimum so that is I'm going to lunch program has been way ahead on money any way to do it I have something I would have to go back and look at it something to do with they don't want like reimbursement for the student meals to cover the prices of our adults we don't want reimbursement all your payroll all of your food so highest your time put in there that's exactly why so that's why you see that go up consistently cuz I think almost if not every year every other year it goes up $0.10 for adults I'm just going to ask a logical question would it make sense to make it $4 so it's easier for the people who are collecting fees to just have dollars and dollar bills rather than change can do it online Lake been awhile that's right I like one of these friends like I just forgot that part because I'm used to walking in the cafeteria and heading over cash and prizes include staff members do Stephen do you want to see Bryce I'll make a motion to approve all right with emotions approve the lunch fee, all those in favor say aye Ocean Terrace ordering you second reading 505.8 + 505 or 10 karat involvement parent engagement policy and then we added a Big Springs us until I met with the recommendations which is striking some language messenger. second emotion is second to boot second reading of 505.8 + 5 or 5/8 or one of those in favor say aye ocean carries now we have the employees vaccination / testing for covid-19 policy that we are mandated to approve obviously we'll take two readings if you go back we should didn't upload it is yet to this one. emailed you ever all the documents cuz I had to download them for my just haven't been able to talk about this one of course we can talk on is that our work session coming up we didn't move forward under their recommendation to hold see what would come out so we have started to move forward a little bit we've stepped out to our staff after staff if they are willing to copy and turn over their card and I don't know how Erin how many did you have send you their cards it's a roughly 180. so so now this is moving forward and some of the comments from oh sure that they are they're giving us till January 10th if we make a good faith effort to continue and we have done that but we are done anymore with it anymore Communications so basically now this is coming into play beginning January 4th the timelines are still there so I think when do they have to start testing every 7 days is in February officially goes into effect that you either have to get vaccinated before you have to be tested every 7 days and you have to wear a mask at all so given us until I believe like February 10th or something like that before they'll really start enforcing it I think just because they know it's going to take awhile for businesses to get the testing her to set up getting a rapid test I assume they're just giving people a way to get that set up so what you have in front of you is the first read we have to read them twice and so we share those out before. Amber this is one of those things that I had said I believe last month that there's things we are required to do by law and then there's things that try to get her heart set on our beliefs just so we are a public school and we do need to follow the OSHA requirements at this time by the time we come back around next month they'll be something different but we are seeking your we don't need approval for the first read at all just an information we will continue to send out to her stabbed another reminder to turn in their cards if they have them is there any changes nothing is available but there's some change they need to make it now makes sense from their side so you either get the vaccine or you have to be 37 days and wear masks and the way you don't have to do that is either with a medical exemption or a sincerely held religious beliefs so and those are some different. examples of forms you can use for those if we need them as of right now there's a those are the only two exemptions you have enough follow that and so the exemptions are from the vaccination not from the test I don't know when it when it came around the first time they were telling us that the that getting the exemption would cover both but they have not verified any of that now that it's gone back into effect again so I just I mean we all are so if you look at 40 372 and this is the medical accommodation request 403.7 East so just says the policy which is 403.7 and then another really good way to get your eyes on his 4037 are one which is a regulation that tells us what schools have to do to come by the Emojis are exhibits a little form that we can use the I look at this medical accommodation you can see down below it'll say vaccination yes or no testing yes or no use of Base covering yes or no so I very well could have my medical doctor Li physician or nurse practitioner sinus that I have a medical I mean or something I cannot wear a mask and do it the forms that that we have in front of us right now so that yes they can be exempt from all three of those does Biggie does the regulation dictate who qualifies as medical professional I'm looking at it but I'm not seeing that that's why I'm asking that would be questions we have a number of webinars and different things that are coming up with that maybe something in the second reading some questions about that there are several Federal programs and don't allow me to sign I don't know if this is one of them I just want to make sure that and I'm not seeing on the regulation that might be a good question that we need to clarify some on my own the November board meeting so here we are today that's my response when I got it this weekend after last week we all know that was a tough weekend schools I said to myself like a little time out and I'll deal with this after Christmas do we don't need anymore. John and I just been bringing it forward so that you know I will continue to communicate with you any other guidance I will send out to you to let you know then in January at our January meeting will have to adopt a trade if everything is still on track that we might have to take some time to moving on to superintendent comments just save this quick so I can record Challenger I might have dropped it update some days on here but we had breakfast in the barn this morning they respond early morning we are Wednesday or having a staff soup luncheon at 11 feel free to come and see the staff and bring treats share if you want Jim and I are providing soup and get a bunch of snacks order it's it's going to be a nice fun afternoon we decided to do something altogether as a PCM staff Friday the 24th and we should get a little bit from the auditorium over to the high school round table for conducive for collaboration Friday the 24th and December 31st of district is closed no one will be working offices won't be here if people call and try to come by no one's around I put it out here starting in January we are moving back Monroe High School at 6 I did not put 6:00 on there but I will have been here are we decided to any board meetings will be held in mind and it will be for the next 6 months January 3rd is a professional learning you guys are always invited him welcome to come January 4th start of second semester if you recalled Joe Beckman he's coming back tonight January 6th will be at the middle school for half day I put down at 6 am? January 12th is it a Wednesday for a special board meeting / work session?? We agreed to a Monday work session which is January 10th but we would need to get need to meet again on January 12th due to replacing District so did you I want to talk into Ryan we thought why don't we just moved back to Wednesday you can do it on the 10th do it on the 10th yes cuz then I'll be the next thing you know you can do it on the 10th I thought you said we couldn't do it done by the 12th keep it on Monday call me when you go to the meeting and work session together and then January 17th a week later 6 p.m. qcm High School is our regular meeting in the library the other dates and times that I'm missing on there Joe is going to be here on the 4th and then on the 6th Griffith High School what we're hoping to get Joe into a pattern of his meeting with a group of kids every other year it's been he's going to come down and he's going to do fifth grade and eighth grade will actually have a on Monroe PC great group and then he'll do any better off using our resources District 4 representative is next on my updates I know Lisa has sent out great information about that I just am going to give the board an opportunity to ask if you have any questions at this time so we have individuals that express interest but one appointed we can appoint from a group a slate of names that come forward correct if if someone wants to have special election or forces a special election or decides that that's how they want to do this is what's the time frame in the turnaround on that the district pays for the election which is what will run any ballpark on that I just got the bill from Jasper County from November Marion County have not received District special election will be more I don't know for sure how much more but it would be more than a few thousand that sofa special election is requested and is enough canvas and someone chooses to run in opposition will they also have time to do papers or do they have to be filed at the same time so that's a very good question I talked to call for special election he done by petition to make and just request it like they're requesting to be considered so a petition has to be filed the we have to post the vacancy and the petition has to be filed within 14 days about that advertising and posting Osteen official date is as December 23rd that's when it will go on our legal publication and then we'll get it out on the website as well so 14 days from that is the deadline is January 5th so if there is no pic Titian received by then then you can appoint on the 10th if you fail to a point by the 11th which is your 30-day deadline and it automatically goes for special lecture when I talked to Jasper County they did say that there will be a very short turnaround for them to get papers and get them back in because of other elections they have saved that so many days they have to is they'll have caucuses I'll have all kinds of things that they have to back out that they're thinking that it might be a 10-day 10 to 14 day window that would they have to file papers to get it going with their time frame so that I believe once and a special election is called in a petition was presented to us and you you accept it it somewhere like 60 to 70 days and election has to happen will they do have something coming up but it's too far out from that time frame of doing that so this will truly be a special election to be held within that time frame that they don't have all those days together yet and that was when I talked to him on Friday so very turn around but it is just the same way as if you're running during the regular election the operating from the general fund what they did say about the position and it just so you know I have a debit cheat sheet that has all the information and I know it can be confusing when you're talking about the 30 days window but the fort when do within the 30-day window and how it is so I have a cheat sheet that could go out to anybody I've been on some bully and then apply the recommendation of Jasper County when I asked my head a constituent I ask is there a certain specific petition there is when you're running for school board to call for election and there is not a specific petition however they did recommend that we put one together because it has to have the necessary language on it the people who ever sign into has to know what they're signing why they're signing either the purpose of it has to have that as long as it qualifies they said they'd take it they have to make sure that's what they have to make sure so I took the legal language that is given by ASP and the state of Iowa I put our dates on there and what is eligible and I made a petition so if anybody doesn't want to petition they can come see me I can give them a copy of that this would qualify as acceptable addition if somebody wants to do that they have to have 222 lb of electors and that is that's based off at 30% of the number of Voters in the last regular elections that's when it goes off of have to be 18 famous women the PCM school district and I can't be a selling so anybody as long as they're able to vote and living at the same district they can sign a petition however they do it they do it silver I don't know somebody could contested I've had to go and I forget the term as where somebody contested the election we had to go at the county and they had to go through it all the ballads yeah that happened once with somebody can test I'm just verifying that is well if somebody can test it then I guess the county would have to go in and verify it. The school is that would be my guess. as we just have to make sure that they know that it has to be live in the district they have to be 18 to have to be an eligible voter living in the district yes they have to live their address has to be is you have to put your house number and street address so I don't know if my verify so I assumed that the county does and if anybody can test it that's what it is but I will have these information or I will have this information these forms I will have the chi she too has all the dates in there they're very specific dates and if anybody is interested in being acquainted has an interest they required to contact me and submit a letter to me so I will take all that info listen to give to the board will be consistent with everybody and then also the petition will come to me if there is anybody that calls for a special so we had somebody one person that is expressed an interest and no one else file the petition and we did we can go ahead and appoint we don't have to have that special election 30 days you have of appointing you can Point somebody until that 14-day windows up it's a very very short window from the time that's up to the time your deadline but there is that attempt Falls in there and has to be done by Abby will be 11 is the deadline for it so yeah and then if there is no election then you point there's multiple people you still a boy that want to be considered it's up to you guys too we can take it all just let you know and we can pick from those 10 thank you for helping party for everybody to Lisa on this cuz that's a lot of information especially with his dates and a verified with candid with a Jasper County I just want to make sure I have all the dates that we're not messing that the language is okay they they said the Forum looked great it would be acceptable, just make sure that they know that many constituents that information but I do have it and I'll get it back thank you thank you learning so what areas of communication responding constituents emails and phone calls that you know he wanted to talk about that at the board table I listen to a really good communication webinar last week Tammy draw ball she was here before I'm back in January to talk about the written protocol that think their communities still struggles a little bit and how that works and how that should work and so I just want to put that out there and then I'll be coming to drop her off when she was here before we said going to continue to keep learning and we were going to continue to keep talking about how to improve how to respond to constituents when they email us what we can say what we can say how we should say I sure the webinar link with Ryan I didn't know if I shared it out with everybody but if you could since you weren't registered what is descends out webinars and training register I'll send out a record of late usually even if I can't sit there from 12 to 1 I always register and then if I have time later on normally there around an hour but it was very very good communication and how to respond and an interesting thing is they had actually board president from different keyboard it wasn't for sharing stated that they actually emails that went out to all board members to board the board president responded on behalf of the people you have to be very cautious but doctor isn't responding cuz. No Authority but that and she said that she would often times you want to acknowledge your constituents we've gotten your email I'm responding as a board for the boredom before the board that she said as president their board had agreed to that that we would just let the president respond so I think we talked about it we can talk about what you can say what you can't cuz I have never liked her current policy for we have said to install things and we sit here and Waterhead in and listen but that meeting or any meaning following we paid attention to their what they said that we we got to take a look so what I asked if it would be nice to have her help us as a tea drop some communication protocol this is what we will do and then we share it out for Community you know we have shared a flowchart we continue to share out the flowchart we just need to continue to educate people about our policies but then I just think I think it would be helpful cuz I agree thank you play every single time we at least thought about it and looked at it again necessary and I think it's a good idea or any webinars or there's a couple works apps like maybe one in person but she says digital Workshop let me know if you want signed up for him as well as doctor havenstrite said even if you can't they send you the webinar you could listen to other time and they've got I know it's his new board member but you know three of you were fairly new board members so if you want that let me know I can get the registration for you but I still have you down so it's January 27th and it's fine AR workshop and then there's a student learning and superintendent digital workshop on its superintendent evaluation cuz it's been changed so I would like in the evening online there is a free one on January 20th for new board president when when are as well as we speak and get the morning for him the recording and I was try to wake him up if you're coming down so I know you don't know what you talk about it and so they're very very very good I'm not offended one that I I went to this one that's in Wapello the in-person new board member on board I went to that one when I first started it was really it was really where I learned a lot there still a lot more to learn of course but Lori and I went to boarding at the convention and the room people in there but it was really good are there any other topics you want Tammy to help with the communication we we can come up with an idea for me I'm heading over correspondence tonight so we are ready for a motion to adjourn all those in favor say aye not where we being team but I thought I'd hit my heart and then I heard it

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School Board Meeting - 12/20/2021

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