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School Board Meeting - 6/20/2022

Added Jun 22, 2022 •

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are Meyer Ryan vandekamp to approve the agenda do something yeah we would like to do we have gray hair number for under discussion and I was just think we can move him up to number one okay we need a motion to approve with that change close the public hearing the news I have a number of things there we were awarded some pretty big grants here. picture of a professional Apprentice Grant at roughly 1.1 million dollars I don't know a lot about that yet I have a pretty fast turnaround cuz we have to get you one rolled by call and we're meeting Jeff for County Superintendent for meeting Wednesday at 9 covid-19 proximately $50,000 to train our staff and how to respond to mental health here in school so it would be trained up to a team of 10 do it like a counselor or Atlas coordinators do that we also can use it to buy the position is a one-time grant money for your hate to get too far down the road but that was a pretty exciting life and then the PCM at the same science team had a great state meat that's been on Facebook I pushed it out to you guys they are on National and that will be in Indianapolis is in it and so I'm pretty excited about that and you can see their smiles on their face but that's the exciting thing for us for a program stuff good news question about mental health in any way shape or form has to have some water bill to cover the offer to sign that he's released Resort diagnosing she got out save all your stuff I just find it curious that training so that's training no go on for about what you can do what you can do and when you refer so I'm guessing it's pretty intense training so no medicine right right I just wish there would be some grants to get people like they're working on features know to get we need more than a little of it for training for staff and we can't get enough if he's not the one for us hey Jen. that I just want to review on the minutes today I put the minutes from the bills are some of the things that you will be some large ones and then well I can't send me the account and I don't know why but you have a report of the reality Michelle no I'm doing the one that Excel. But I have that one up okay there is an area that rents them quite a bit over budget professional purchase services that you were talking about there is one cuz it is professional where in this is just general plan budgeted would have been about 220,000 that were like three hundred 13% and budget what that is good that we put a big purchase service there for the roof that at the end of this month so after today we are in a journal entry it back out because that was when we did all the roofing that was 700,000 and we knew we had another van so that will go so that's why that one is the 313% of the budget if that's what you were asking 300 Services Consulting. does that answer your question the show the word financial report General fun and expenditure was not the one yes pretty professional Tax Services I think I sent out about trust now it's your turn over to get your attention we are nine resignations I didn't list tried on but and we Have No Bananas we have plans to fill those or just don't get it interested yes but not contacts never we still have a long-term sub yeah that's kind of benefits Reddit second cousin favor I don't have anything okay we're going down business items to your teacher planning Ray this is for you. yeah the owl by 12 thank you for opportunity Michelle and I talked about doing the planning process we build in a couple of these Ford updates just to let you know where we're at and what we're doing there are a couple of reports that will be coming from our last session though they were quite ready for tonight but they will be coming you seal see the detail is a verbal update on where we're at we kicked off our process weeks ago with the story wall switch history of the district as far back as we could go and we went back to 1986 so we had books in the room with bad now it's back the 86 and talk to you all the time lines come all the way to present including a lot of us learning about the history of the district when the murders happened back in late 80s early 90s and some of the Dynamics around that so very rich Dennis up there I can only move to an environmental scan some of you may have gone through like a SWOT analysis before ours is a little bit different than that we talk about what's well-established in the district and what might be a being so what are things that were once well-established maybe they're losing energy what's on The Cutting Edge either to the district or to education and it looks a district currently working on so the idea there is to get us up-to-date with data on kind of where things are at today the next morning we between spend time developing a desire daily experience draft that is for students families and staff so we had conducted numerous focus groups almost 80 587 students and statements we turned around pretty quickly to all families and staff at a really good response 187 family responses and 71 staff responses and so we got that dated back and actually the team use that today to revise the desired daily experiences the good news is the word a lottery Visions on said that are focus groups are really good I test I'm cases for developing of the draft so we have a desire daily experience draft that is a foundational component of our plan as I shared last time with you we will use that for several things one thing we did today that we did last week 3 of action and that's where we look at the desired at experiences they what are the behaviors and the beliefs and the action you let me to happen to be able to achieve the desired initiatives not work but it's more like what is our beliefs what do we need to to I believe in and act apply and then this morning we actually kicked off with a school and Department iced drinks and need such as well as a 9 question assessment look me up and he's like a cheap mint engagement and some practice in the classroom the Department's also did strengths and needs but they also looked at core processes in in the each of the department in the strengths and needs of the core processes so I didn't count the pages but I think closer to 21 22 pages of data we've captured 4 a.m. from today all of this comes together into the planning part so we do a lot of work setting the table before we even get to the plan on July 11th we come back and do the vision card which is how we will measure this and see what progress you're making and then we dive into the operational plan which is that worth the initiative how What specifically do we have to do it's deliver this over 3 years can I get to the shared with you a few weeks ago that is a very important tool the administration will use for planning for budgeting for Staffing as well as communicating in the work that's happening and then we'll do one more refinement so we'll have all of that information that you two will also get because August August 8th I'm back with you at the school board and we will do your strategic roadmap so take a look at Mission Vision and core values and see how well that is aligned and if we have to make any revision all in light of the Management's work of the operational plan and then also talk about a three-year government's plan so what's the school board worth over three years to go in tandem with the operational plan to make sure this thing is implementable we can get an X-Men August 8th so that's where we're at verbal updated anyway any questions or is it really another a good day was there long they get they get long but I thought it was good we should be your role in what happened and you were in there yeah it was the one I didn't know what to expect I thought honestly we were just going to listen to you talk for 3 hours I was the scariest part. what I thought was the most beneficial is at the end in the group so there is the high school elementary groups that Oliver was on the hot seat were they do the speed bag on you know things that they have questions on or or things that maybe we could prove on a thanks for doing good I was in a way like I you know when you're in your own little world at their piece of the puzzle you assume people know the process and it's just hearing that and it's been a very constructive way and very very simple. you know what you know some of these are very easy modifications and it was very intimidating but very very beneficial it was that was probably my favorite car after is over with I thought it was it was great that we all did that and I know you get time is pepper I was by you so I guess you kind of said the same thing and was like oh no we don't want to do this but we came back and question answers and I can be quite entertaining for 3 hours to self like I said very asking to hear from that point and great information that I took away with it I should mention to that after the 8th we will send the roadmap out to your everyone again to get feedback will bring that feedback back to the board on your Mission Vision core values and then ask you to act upon that once we make our final revisions at that point you have a draft plan so when the board acts I think it's the 15th we got to Slater right now that will be your plan and there's a couple of pieces that we do after the fact to help support the plan couple with the board and then one more session Excel and I working at and other leaders are so again what this is all about putting a system of planning and placed not just developing a plant so good news is that this will be updated annually it'll be can you use as you move forward I hope the last time you go through it other questions or comments thank you thank you thank you alright fire safety inspection so we have our report all in all it was seeing things I noticed were pretty minimal I was expecting to see glass at Monroe Elementary in they were on their way to start corrective action steps incubate right now the law enforcement and Emergency Management magnets to go over the door locks or things that you cannot use them so it's big and it's not just that every every school district Fire Marshal but yet where they're giving him to wash so the whole idea behind it if you're not familiar with the doors are locked and get it stripped down to your door will close you can get in and they go out your door if that door closes there doors are locked and different places is it that we're trying to keep every Intruder out what we need to slow them down we need to put an obstacle in front of them so that they have to make a noise that we can recognize or maybe you will recognize to give us time to mobilize our plan so when you hear that very simple Fire Marshal saying no everybody on the Emergency Management Reynolds what Starship wedding doors open you see that all the time we need to stop at the combats we all saw what kind of smoke detectors I'm not want to read this over to you I sent this to you I got it was a really good rapport so in Rusty's worked on most of the stuff is is finished give me questions about. all is good news. you are so I want to go sorrow program update interviewed Randy Randy he recently retired from Pleasant Hill Police Department was a good interview we'd given the go to have him go to the next level of interview which is the city of Monroe they they open contract contacts but Nick didn't want to put anybody for it we were comfortable with it we hope to have somebody in position by and I went back and forth I think you are a good candidate to get a lot of good positive energy about it is it raining in Iowa how much was that we just really need to have Sinai schools. I will that Grant still keeps going I think you and I talked about this but that they are going to give us another year so he told me that the governor's funny to talk about that a little bit will give us an opportunity to apply School District Newton Catholic life campfire younger all right eater eater a professional apprenticeship program hopefully that will help us people in Russian school safety updates so I didn't hear you. members of the school district and the School District staff training that were killed in Newton this was a result of people trained and doing internal School District because a child doesn't mean I am taking that training then and putting protocols in coming in from all the state found it interesting I was one of what does not require school districts to have a school-based Brett stuff I'm guessing maybe eventually we will so I thought that was a pretty good training and so we get a process and please my text about the SRO you go to our website we have a chip reporting line Tyler and I actually been talking about this in the school year we just having a tablet people can a report so what they're learning on lots of school and studying all the situations of school violence is that in almost every case someone new the shooter had told somebody put something on social media comments and somebody had and it just didn't report report and so high school zipline we just need to do it if you go to our web page it's right on the top it'll be a school safety tip recording people fill it out it goes to you know if it's something you know hopefully that's going to give students are parents or people that are noticing a grade and Avenue what I found from other superintendents it busy at first and then most school districts have had that for that by the way I didn't believe that I first it works right there but that they would call and let us know there's been a few times but we have that splattered all over that's my concern is this isn't an emergency. So that's a no hopefully you can see if you can check it out we have not pushed it out yet to the public I got to get back to you the Islanders brand lasts the same day they went I guess they do visit to come and start the process then I'll come back on the 14th and everything look good problems with whatever looking at because they hit a little harder with a nutrition account because of the federal and we get with the free meals at Passover Express or they call it and I don't know why they called the single audit cuz to me single audit means less not more but that's what they said they will get out for things they usually do so one Auditors penalize videos and double-checking that but that's because we had discussion money. We had a discussion about but they're having a lot of other schools would ask for funding with Federal funding equipment that is bought by federal funding and we need to track we need to track a specific age is reminding us with some of these things that make sure that we have something that says front schedule funny on it they reviewed the bank reconciliation so what we've done with our work and the finance committee and we were very pleased that we spent usually this preliminary days we spent time looking at this year cuz that would affect how I do are certified and we went through that without everything and ready to go Michelle has all the new contact information 1450 w a h and then Lisa to get out numbers last year anytime I started it the process Mike December January and that was almost too late so just wondering cuz they'll start finishing again 3 I will go through an estate out of your website if you could go and look at all the companies that do the school on it and I'll just take him and I'll send out probably 12 or 13 I just sent in Australia schools a lot of your see what we get back a lot of them are big and won't respond but that usually gets us hopefully at least three students like you can go in on that website needed like look at who does City audits because it has the name and that's how I am I mean I usually send I mean I just want some free or I'll send out 12 and just see this many possibilities cuz he said that the three and get one you don't have a choice I'm so I'll start that process is done and I would like to if can you send it out you know the end of September to get it and it would be maybe a November date to bring back up my calendar we will get us at least a few responses that what time does kids get their head around it depends cuz I said that it depends on chemical change something better they see something that the other I mean it's a good idea to switch out a rainy every three or four this must be Easter year at 1 but I don't know before that so that the second I had another one where there's like a in a were used to switch in and they had a it was. All right on action items 28-year sharing agreement Swisher couple positions shared this year they needed more time so they're going to do the contract we're buying out two days so that 2080 agreement with staff is for 40% of her salary we also get sharing and $7 for that so that's any questions benefits everything else is at changing she takes on their benefits package and then we pay our share of that Let It Go Frozen the song we switch every year we were larger are we chapter 3 days a week or so and generally speaking we could have it just makes sense yeah used to be. Then they realized it last year that too I make motion yeah we we let Carrie motion second theater Disney bowls postage contract I kind of briefly put in there whatever process has been with our where it's been we ordered a She-Ra Princess and some cells can be a race at B2B efficient to get to postage machine one for the relocation one for the Monroe location which is decided to put that when I'm with the gang so they got me a revised contract they first gave me a lease agreement for one but they gave me a revised one they gave me two options options the difference of for the postage machines will do all that sealing envelope stamping as a wave machine you can we don't have to take things to the post office and get them the bigger and closer to do it all from there Prince is in the prices is the reporting menu that they give us one is very very detailed looks great one is not as detailed and at this time I recommend we never had that much now and then maybe if we're doing something different but it's going to be able to put it the meanest postage they can put in that case we have to be this big mailing out for that could be charged to activity hey this is just going to be able to streamline and also monitor are used to our posts or it's not just pulling up stand up Rihanna save a lot of time in the yeah well I'm at this time this buildings are cherries weren't as open to that again that it has things like that before and that jams so we opted not to go for that right now but let you know when I get back to the machine to be efficient and it's linked to guitar. Allen used to help correct you know I don't know when they have been done some different things and I think different things I think one building ordered pre-stamped envelopes with a stamp on them which is more expensive than doing it. streamline and and also a better monitoring where are mailing you are is there a discount posted by but like I said that the difference in the post office with a credit card and mail out our records and we can do most of that from these machines with Wayne that you like and then gives us all my information I have a happy or so I recommend the option to for the 4200 I like the spare room because tamsulosin Dailymotion second prostitute credit bureau service do you want me to go ahead and that were all I went through the process of getting is mailing out parents on a regular basis and with the this is your last opera otherwise we have a discount as we are members as far as a Iowa station school board at 30% as they depending on what they do and if we could get charged more that right now we're not getting it about 50% and they had 30 days do you make arrangements for me payment will result in the final step Bailey could be any means Waters it could be when I was reading through that if it has to go to the attorney is an OB extra fees of its think they're going to do whatever it takes for standard collection people in general done to do is get you signed contract don't look do it I don't know isn't it is off are right I know that this is one that and this is the one that is always there another abused as well and like I said it just turn it over gets it off our books and it's not 1%. I've had a few people contact me I have not whether they will you only get her mail twice a week so they they went to the buildings and like this week I'll get something I don't know but I'll update you guys with what that are the pay online and I'll see that at the end of the month they gave us part like like therapy it's not our accounting system because it's more and then so every year and this will be a process we could do every year and be so hopefully that's you know we don't have to build up for that and people are aware of that would be a what about we collect later mother are we still pay right that's a measure that's recommended by the Auditors or I don't you know they've never recommended or they've never not recommended they don't necessarily look at student fees unpaid Infinite Campus that's not hard in their Eileen seems they're more of the financial records we have not weather you know that's more of a an area that they don't get that far deep this is something that though when we go to school meeting reoccuring things office so that's where the campus and how old are they maybe like if you want to sit on your four years later I have some Financial thing they have to do is poop there's an alarm on there when they go to register campus so if they have been using infant Kansas to access their information there's a seat age and that's out there so it's not like they haven't had access to formation it's been out there registration the secretaries have been very diligent in the last 6 months with about December we start talking about it and then mailing letters and letters and letters and then we just did the math I think we spent the last couple months we did get quite a few people pain but the letters I sent out were like a suggestion by 1750 it's not at stop something the auditors because it's it's it's it's more of them you know the levels of management Finance it's more of this local control that we charge fees don't have to charge fees you know that and it goes through the database so it's the Auditors don't get it until I hit our financial system and this happens waiting for that so it's it's not even something that they look at the audit Financial work stock student information Crystal run through 2023 next year this time we'll have to do it end of the year processed good timing too kind of clean that up and then so that's what we talked about just adding it to that summer Duty and better and at monitoring it from the get-go and from the beginning and not letting about. and so that something is in our practices are policies and procedures that if the fees are paid they don't get internet shut off I think that will help this year we just have so many we need to clean up so they were hoping to start from scratch. 2020 to 2023 District insurance and last month Kyle and Kyle Edwards is here tonight if you have a question you presented the information with the renewals and the possible changes and so what we're recommending is that we approve the renewal with the Wrecker the changes he had and they run red on the summary sheet so the renewal is actually 230-5586 but there's some additional changes to our crime or umbrella that we recommend based on his recommendations to also and if I if I remember right rescue from the EMC came out to do an assessment of the building. Yeah we talked about them doing it then Ruth Busby account resolution show the flexibility account is that one is an option for us to take money from a categorical designated to a board resolution and put that running into the jungle and So Lisa and I remember last year we said you didn't want to do that quite yet we knew we didn't have now that we've had yet another year there's a couple Sunny so we're looking at and recommending to move $27,593.31 from The Homeschool assistance program we have tried program set up again last October was our categorical function some of those cleared out Dr contract PCM well they attend the strive program motion and second the cruise Drive contract PLC Institute of learning Institute the district's prior to my arrival made a commitment you probably the entire kitchen staff to the training and then every year after will last year do you do the one they didn't offer the in Des Moines so we were not able to send can you stop last year so that's why the price for this training got over $10,000 to pay for teachers to attend a PLC Institute how much it would be but I wanted to get it before the board promotion as proof PLC Institute human contract looking at your same way I did update it you are too so that the bottom horse to the companies I can't get prices for today but it did fall since we talked Thursday last Friday to Riverstone 405 a girl and now down agriland FS is 410 and new century is just giving me a bit at 4:29 because that's all I want to say so and I also increase gallons of diesel in gallons of gasoline I do have a recommendation to go into rivers tomorrow sounds like and when they when they mix fuel you're looking at your look at number to mess with number one and that's 7 when they do that during the winter of 74 cents per gallon everybody else is using the number to number one Fuel and then you pay for so much number one and then you pay me so much number two so in reality it is it is cheaper we don't have to that's that's one of the recommendations how do you want to buy it well I'm guessing we don't we're not really Contracting for 6 months or a year work contract for a set amount less than that we would contract I should make it till June so I thought we were going to try to switch it if we contract 60500 looking for the spine whenever Winky Wright a new bed out in January Ryder the future is this the way now they don't know it's been all over the place I'll make a motion YouTube all those in favor say aye all Siri people that we have in front of you Saturday second reading for the board the series on I'm not going to go over all that is there any questions with those buy one explanation I have a little bit of an exclamation is having part of the process that we've seen enough or the number to line up Titus be until we resend the process of resending the old one and it's a lot of stuff so the recommendation that simply gave me is that were started a new manual so while we go through this process to abscess her there's going to be two selections and as we update I'll continue to move all the new updates over to the new new policy manual and that his it's a lot easier way to just lying come up with is D and an ISP has now joined with simply which what we have and it's going to make those updates and policy primers to go a lot smoother because we're going to be in policy number so while I may be accessing the 500 series is going to be on the manual of that says board policy manual but all the new ones I'm going to have for policy manual Section 102 as we go through I'll continue to build that to wear than we have one I will do a Virgo and that's why I want it. we need to be pretty timely and quick hairstyles to push through this have one policy manual back and a working drill Hutchins BBQ phone number for the this is one Lisa went through training and she brought back the public purpose we hear her talk a lot about making sure expenditures are used for public purpose and sell them to the policy we did not have we are going to go through DACA 700 and bring those next meeting to 500-700 probably be in or just the head for this one but this is what we put up and if you want to talk about it a little bit or they can open up the draft again this is just the first reading because it's a policy were missing this was created a few years ago from Icy created this policy when another walkie audit amount of Marshalltown 141 because of that they got in trouble for what is a public service when is it this is their this is a sample of how you can find a couple purpose so then when I am looking at things as purchasing and make sure that we are staying I can have a reference that just might judgment or when you guys are looking at bills like what is this you know is that in public perfect you know that's always have a guideline to follow yes we're going to accept that people can buy a meal when they go to and all they offer travel yes that's going to really help when people have questions that I give this policy superintendent the board is our work 2nd July before we do that in August I'm when I thought that was in November timeline before e she will give us she's got to look at the sentence then she gives proposals we give her feedback she has August to September the early isn't worth of work headed. That is November 15th so we got to wait to see what she comes up with what you got a final list do we have a work session in July or do you want to know the allegation from 6 to 8 Nebraska meeting or not Michelle's going to jail Doppler so you're not going on the 3rd through the 8th I watch. I think you need that yeah if we have a felony for going to expand our facility feeding for boys all the notes but not heard from her yet today what's July in there and work session the other guard rating our weekend I'm No Angel but are we good it's the 18th century you want me to what about the Ford Finance what year did the I want it what about our financial needs I didn't know where I don't want that Finance on my birthday on your birthday is that a yeah just another day no. We're going to talk about you can do that now I've been trying to work session on July 11th just want to review open discussion and without those guys I want to look at it and questions that's all you want on there read my last text anyway I got to get back with her original Teen and talk about one of them understanding I can't do that so maybe if you would like to think about catch up we're adding a bunch of people put a board member on so you split it up in the gym or the Edition. does that still get us in trouble with having too many board members on the Giant I'm hoping by the July 11th that or if you're wake me up to you why you by the pool okay so I have some dates just to make sure we're all clear the 1st of July school registration is going to begin or when you get people to get themselves registered for please help us spread the word got to get registration done for the tiger can get bus route the hot question until we know where they're going where they live for kind of stopped district offices are closed on Monday July 4th all buildings will be closed board work session I have down it'll be July 11th here in the library the board Financial that's the monthly Finance just to double-check review I have down the 14th we didn't do one this month I have everything so that I have down the 14th today at 7 a.m. and that's just a financial review and then the board meeting the 18th so is Dave probably feeling for you 11 Ryan and it just me probably remember to sign up tonight or no

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School Board Meeting - 6/20/2022

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