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School Board Meeting - 4/18/22

Added Apr 19, 2022 •

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Regular school board meeting on 4/18/22

Show Transcript

Leslie dentist near Scott grass I can make a motion to amend the agenda to add item 1 a robotics team competition approval and one be a freezer approval for Middle School second motion to approve the agenda so I have a few things on here I want to talk about we're going to hear all in favor of the approved now good news okay Maryland Invitational super proud of his team you are no bears theirs had robotics before but this really is only our second year of a hecm activities sponsored activities so that's awesome and interesting today pack of a 5000 meal 2 hours to help the homeless I'm going to ask Miss Tuesday to give details on the donation you received a pretty awesome donation but you're coming to the school which is really crazy we'll be able to start a fire so thank you to the Neal Smith at the reservation but we really appreciate that donation when I missed your marks give a brief update on the team building activities at the middle school what is the things that I have to remember when we look at the for learning at the middle school building relationships and I just I know what he put stuff in the update sometimes it's great to have him give an update on how things are done in your poker I'm so when we look at the conditions for running Western I don't know why they're so we also know that if we students don't feel safe and they don't know that you really care about him basic human needs that everybody ripped on things like every teacher has at least once a week lucky to be Mustang hashtag work due to Staffing different t-shirt open our Facebook party that was 2 weeks Middle School Facebook Ajax the increase in school lunches Define eccentric if they told me the whole time I was going on what we're going to make you do right now we are working on gas grill thank you reminder pictures if you get on Facebook it was like the cops and it was yeah it was pretty fun and the kids really get into that so it must be asking cuz that look like fun you're surprised you were invited I wish I was invited I think it was find your way back and that is a good news Okay consent agenda good night meaning visit about do you want to talk us through the level you should have this resting the findings from the second. recommendations so the are they wanting to just try to pump something in there and that with concrete Malaysian technology song everyday and go back and give me some of the things that they have done in the past from the company on Colorado and what is polyurethane it wasn't spoiled we are just down here says gender do we need to grab thank you man you just bought me all the time Steve commercial camera with motion S I was looking for it about Dickens are we getting it 88 RN to work for 1815 hour since you can go anywhere in Iowa right now and state the price so we ran Aaron and I because what are they paying for substitutes and actually that's very very competitive schools are no longer getting substitute so they are actually looking at getting CNAs to come in instead and that will work too for the nurses they also when you have two nurses and District to the one nurse covers all of our secretary Med management certified I really really comparable I mean this was there comparable I seen with you but if you don't hear you don't want to have to I mean yeah you can go work a full-time job and work nights and work evenings and get paid far more than this but yeah I know yeah this is very surprised we haven't do that but I but my personal opinion is in school versus a weird part of the Galilean win because they're asked to do things and the Springs do a nurse is asked to do things that have no training to do an emotion of s I'm all in favor repost do you want to continue where you left off dime-sized or criticize Omar yeah so you may have to wait a couple more doors so I guess my question stops of the building from going down but it doesn't solve the problem as to why the soil is drying out to the street that it is no because it's right on his just driving stabilizing spoiled with the radar I need directions to Lifetime and get a line and go to the website McDonald's website and I had to I had to wait on Central High radon come in and test that area again just that was when I talked to him he actually told me he's never seen this in Iowa yet but it's a lot they have it a lot of Colorado place though yes. Right the steak and broccoli from the boring one we talked a while ago I thought the normal back to normal I'm in months down the road and we can stabilize and I'll come back and read a little bit more still like that I have the the deck and steps are going to raise that yet so this could be a summer couple weeks project Amazon we'll still have to do some grading and injuries and all iced up on the outside to help keep that is there anything that we need to any of the direct B cracks on that need we got to go in and reset all settings yes Tucker I'm curious why we did I am a contractor if you'll come through I just curious why we didn't do anything kind of but feeling mystery yeah what it shall be said. January February usually we book ahead for the year now we run out of fuel on it for 69 I went I wouldn't suggest looking now okay down the business items discussion I am we have the number one campfire kids before and after school program last year I heard a lot of the campfire dinner before and after school program and quite closely I think we are they commitment to bring back the before and after school program they've made a commitment we get an interest survey from errands and we had tons of interest in both campuses it was interesting because both Monroe and Prairie City Elementary number of people saying they wanted before and after will care so we are working now we can't fire kids were trying to secure some funding through United Way for start-up costs and through Jasper County to get some start-up costs with going and then they'll be off you don't have to coordinate the program here in our Care on PD days and then care for summer programming for some of our parents with four and five-year-olds are nervous to give up their daycare slot because they only do the summer so if we bring back before and after school care we almost have to operate during the summer so they're willing to do that and so I'm pretty excited about but I wanted to get to where we are I am 95% certain that we are moving and that will be coming through to the board agreement so they can use its kind of Aster that were provided to our families they hire the staff to pay the staff a planner staff can work for us and then they do all the registration parents have to register it's really a really great deal where I came from or School actually Miranda before and after school program and that was a lot of work for us to just make sure we had staff and they really are interested in having some high school work and I thought that's a great opportunity for kids so I'm not going to try to walk another option for employment here in town okay action item number one 2022 graduating seniors you're good I'm sorry sorry it will have to be a motion to approve the graduating seniors for 2022 all right my emotion s all those in favor now 21 a real Batman thank you so much amending the agenda to give us the opportunity to come and we found out Saturday morning that we had been accepted into the tournament and then I promptly found out that registration is due May 1st that's why we needed to very quickly get it are ducks in a row so we could come in tonight but we would like to ask the school board for permission to attend the Maryland Invitational or MPI tournament June 24th through the 26th and Laurel Maryland it's an offseason tournament over 100 teams applied from I believe seven different countries somewhere that usually takes about 30 teams I don't know how many were accepted this year but I would assume in the same neighborhood so it's very competitive to get in they looked at our season heads on over the course of the last and then they looked at a video run that we submitted so I'm so just getting very excited it would the benefits of this would be to compete against teams of a higher caliber have the chance to choose from around the country and around the world and it would it would provide a very similar experience to what the team would have received we have gotten to advance the world so right now we're looking at four team members are able to go the rest of the team have other commitments the chaperones would be myself my husband who were the coaches of the team we propose that we drive there we have to get all of our equipment there it's about a 15 hour drive all the equipment and it would be much more cost-effective so I'm trying to be the budget items and then our fundraising proposals are we would like to send a letter to local businesses and tasks concert asking for contributions I would like to do a fundraiser selling T-shirts hoodies and buttons with the King logo we would like to sell bars similar to what we did last year we had a boxer in the library with a with a canister and I believe we had our profit margin was about a dollar candy bar but we have a lot of teeth staff that's put in Morris and then we also will ask each team member to contribute to the cost of the trip I'd very much like to keep it under $200 closer to $100 that would be even better so yeah I'm trying to look through your fundraiser the registration 122 gas is 400 GB a break it up and not do Straight driving out so I so I figure out hotels there and back to break up the trip will be at 422 lb we can do an Airbnb we're all of us to say and one house for about $862,000 we have to be to motel room and the cheapest I can find is 1054 so that's why there's a little bit what do we normally Miss do you like when kids get to like a state tournament or something with her when I was at Fort Myers today we don't have a specific one here but seriously I I would look at a set amount for breakfast at about 4 for lunch that amount for dinner and weather last like 10 15 20 so traditionally we provide 325 mag plus 200 for each person but I didn't shoot Hunter times money to order or options as far as why so but that all that money is off so I know where one is also used some of the upgrades kitties go to competitions or Arkansas are there generally registration fee if I'm going to go to a golf range in Van window for the gulf on yes a roundabout way how we supplement that is when we host their own ball one recharge other teams to come with then we'll use them I'm just a dad could we pay for that should we pray for the housing or something like that I think Jeremy to discuss according to like the DI either guy or camps or outside things like that and kind of kind of go over cuz I know they Department there's a new one out there but there is some guy weather is Saturday tired and I think we need to really take a what is allowed in what isn't screwing up Avast at season right right I don't know that's why I think without having it in front of us we can look at what is allowed in what isn't allowed in H versus what yeah have him find a way to do it I don't really care at all then let him figure out how to get there if it falls under why we can't pay falls under an optional activity I'd I do know they're very specific about that and they get really fussy about that so I think you guys are prove that been traveling and then Jennifer nice and kind of sit down and take a look at money where we could take it from where we can't and then you guys would allow some Grace we will come back and just more or less update you on here here's what we did. right never be over $10,000 this all investigate what happened and we can do the yeah I don't know you guys have to approve the money room to go approval 14 members in 2020 we know for sure that we have a motion in a second or approval are you guys going what are you most excited about Justin Hall I will disappoint the robot in NFL right now Facebook page. Thank you very much and thank you guys alright then we need to 1B the cooler press enter. I just try to grab an email that we received from her. I think her name is and I and then the original request that we made for approval and you can see it with sign for go much further I got a huge shout-out scary like she stuck with this I don't know how many emails came back and forth she she really kind of hung in there and push back on a a lot like a lot like she's like I don't understand why and they'd ask for and she would they would ask for pictures and so I don't know how many exchanges an email but route to NASA T is is the reason that this got approved now we don't have an exact estimate our bid we did ask approval for t242 thousand I know you haven't had time to really reach you this we know but basically what they approved if I could summarize it right Kerri and you could do is just the purchase of the unit any extra cost like leveling for hooking up electrical we would need to take the plumbing that on but the purchasing of the unit we can take out of our nutrition phone and so I would like to ask the board yet. installed I told the state for the party 2000 steps to the unit is going to be what we would like to approve up to a set amount so she can at least get it ordered knowing we don't know when it would come if the board would feel comfortable I didn't want to wait till May to bring them back I just cardi B number s a a break we don't get done on me are we able to reserve space may be here or somewhere that we can take care of that Caesar cut temporary staffing plan if it would have happened no other one breaks now sitting out at the middle school. United States started on the process. and the 40 to 42,000. Would you think I would probably cover the install and then I saw was around 12. where is the chair. And electrical we're at separate. That's what I'm reading to it'll cover the freezer well I want to get this offer placed whatever we need to do oil engine exercise or just stay up to 42. I second that emotion as a contract renewal that we have we have students that are served by the net Academy and so this is such a contract for next year how many students do we have thank you on average during the school year, what would you say you sir instantly probably for students for the past that leads for the past three years that I am aware of obviously so some of them that number is probably so this is the end the graduation that ever appeared at 1 just this last bill that your proved has one two three part 6 7 8 9 10 truth when do students have not Somerset School another April ocean s contract renewal say I clevertouch board Sports in fifth grade classroom middle school and high school math and science removing rolling them out slower so we make sure we're putting them in rooms where they're being used. It asked for a presentation but I couldn't get it cuz we're here at this location but you teachers that really where to cash it with it or not available tonight but I can certainly align. I also think I sent an email today to just let me know and I can set something up with it but I know you're busy during the day I told you to if you do want to come in your classroom let me know and I'll try to line it up right now and there are mobile boards at elementary Tyler is there so they can share them with I asked about it and so I sent a couple videos out what is super catchy but if you want to know all that I can do and then one was kind of just what it doesn't have school and you can see they had a band instructor using it so that you could see the variety if it isn't just for those I can tell you that Tyler and his team have done are y'all rolling them out and supporting our teachers and using them there were a couple teacher that we put them in their classrooms and they were really like non-techie people and they have embraced them in fact they're some of our greatest support now they're like this is amazing this I liked it I didn't think I would I didn't want one that came out said I don't want one and then we just said we need to have this for me why do I think it's really important if we have a sitter at home we can immediately we can record what's going on can watch it so you can record that a kiss you can share their screens up they're they're they're like oh we can capture it but big as if Interactive so we'd like to continue to expand and it's not just working 5th grade we'd like to have some at the preschool because they're so interactive we want them to be able to text them so that would come out of our preschool categorical funds are Tyler what's the weather for today trapped in the classroom what's the life expense I mean how often are we going to after Rya mean only bought what 10 so far in are we going to have to replace them and 5 years or 10 I mean ask a question you don't really know yet I'm going to send it. never seen these last eight years old yeah what was the what's up projector cost cuz I didn't know what the difference was cuz we talked about bulbs replacement 815 slamp that will leave me on card or will they go in and nobody would go beyond the wall these little we put them on cards. back I got maybe you guys really appreciate them to take up a lot of space so we can put them in permanent classrooms you don't want to be attached into the wall and taking him down then they'll be there in two places that they're going to be Integrity right we don't want to take this expensive thing on the wall I really feel like these are key areas at the elementary level remember the last time we brought him was just middle school and high school this is now more worried about sending our elementary with the board so we would have ran across so the ones on the cards now that have not necessarily been well-received can they go on the wall or no an experience with them is I mean how many fourth and fifth grade classrooms are you coming if we're going to have 10 of them are they going to be all used boo you'll have 1007 on the tube those are going to get passed down answered that question for me emotion as boards is it clear 21 Oz we both went over the audit I don't even remember the day was it Monday May 11th preceptor finally number 5 setting the date for 2022 budget amendment due to some of the things like that it was $86,000 that is like that and it is definitely here that we are going to have some of that struction area and about so we need to study hearing for that remind me 31st so I just recommend that we do it at the May monthly meeting on the 18th I will have to publish it just like the regular budget and that first week in May at least I have a question like art answers for the year how much percentage did we raise our budget like from last year we know that cost 21-22 budget this is for the okay so take answer your question next it was kind of a mix cuz I'm able to go and break it down to to the in one of your reports were talking about like the salaries and benefits of supplies I kind of did it knowing of where those things are so r r r line or object number 600 is kind of what supplies you will see your food supply is your maintenance supplies your cleaning supplies that one that I did put more on I-4 but I really didn't mix cuz not everything is going up you know we had benefits going down but I put a higher percentage for this year on that one even my car fuel and everything the highest percentage on this one and it's just a year-to-year I mean that I didn't go high all the all five years out because I don't know I think that would be a little bit too excessive right now but as it is we know next year's property higher and then hopefully we'll kind of even out that would be the hope that we'll talk about it again next year and there are enough when we when I did my budget for fiscal 21 knowing that we had your money and stuff like that but you know you really tried that was one of the goals is trying to get in there knowing that you could spend it all you couldn't so we are going to be closed but the best thing to do is to go ahead and send it I'll pull together some figures in may bring it back cuz I'll have to kind of publish what it is intended to tell you but it's the right thing to do to make sure that we look at those specific areas made brick machine is the May board meeting that's plenty of time I can publish it we can have the hearing and then get it to us certified by the end of the month we need emotion weather for May 16th 2022 second hearing for the budget if I could just add ashis as this is one year that was Larry Siegel with this post and what I have spent one year you would your stools are not this year this is there's every year two men at this year with all the funding and all that everything happening that you know I just wanted to let you guys know that. Okay thanks man for non-pc staff do the governors thousand dollars for teachers that came out a month ago I think we proved that at the last meeting so many school districts across the state are or have already provided stipends to all of their staff throughout the school year so we ran a quick survey of this district and I'm on a whisper of all of them at over 80% of the district in the state of Iowa and staff colfax-mingo did it at Christmas time way ahead of the governor so we sat down and looked at what other districts were doing and 3 money or the appropriate category is something that we can use our categorical funds for legislatively there's talk of additional money given to schools to do this type in if not move through yet if it does but if that were to happen we would not offer additional today but we could just use that come back though this money to reimburse ourselves but there is no guarantee that could happen but we are recommending and you can see under the Skype and request that would be the document that I would open just give you a broader picture of what we are recommending or the reality is I think the intention of the governor was was good but even she has admitted that it maybe wasn't fought through as well as it should have been because teachers were not the only ones at work start because we're not the only ones that put in extra hours I can speak to every single one of these groups that if put in extra hours covering classes or secretary's most of them are in the building at 7 in the morning and they don't clock in till 7:30 cuz I want to make sure all the classes are covered for Subs and so we just went through and what we haven't had a lot of people come out and complain I know there are people that didn't get it but really like you guys are the only ones that are important around here how many other districts moved to do that so that is if the board would like to do that like a different number that I don't know Aaron was it you wanted to know how do we get to that number spell it out more like to say how many administrators he added that document of the retention bonus but I think the stipend one was already on there what is that leaving sr3 account what are this week so stay for a preschool associate there's a large balance there so I look at some of these to see where there is other category of funding that we have found so we have a spend down and then look at a sir 1500 what is a trend what's it looking like cardi B so there's two pockets of s or money which we have quite a bit of the one that is where is specifically for learning lost quite a bit of that 123000 weeks only spent 14 6 of that so we have a 109,000 left of that learning loss and then the general one that we and that's where we're taking our bus in at your Mart we have 119000 left and that that's what I dust collection system out with her yes cuz there's a PO out there for that and I use everything with the yeah hundred 20096 cuz I put it in there so like I said we have a few hundred between the few as her son's we have $220,000 so I would have to yeah there's that we can vary depending on where the Associates could be in five different one in theory and Theory it could be we would discuss if that we take it out of the special how do I go about it specifically what her rights likes to take it out this is a one-time thing what are the extra ones that it was a teacher that started mid-year so she didn't qualify some of these are teachers and 22 they were getting teacher pay as well so that's what those three are teachers that long-term substitute didn't qualify for this I'm going to move approval for a for the stipend for the man teaching staff motion and second 4th and State turn on teaching staff AI proved 2022 to 2023 non-union support staff schedule and wages so you can see a task force to documents we sat down and took a look at the settlements that others that had gotten and in reality when we were giving our Associates are nutrition staff if you don't earn our registry gift not really consider that for others and so we do have it you've seen are you a b we showed us our projections on Monday our insurance cost has gone down we will watch this year to be one of the districts that have had that and so this is an amount Lisa ran to her forecasting you really feel comfortable with a non-union increase that sheet, think they just want you to know our bus routes we significantly Checkers down in amazing job making sure we have drivers this year with the changes are drivers are all going to have to run a shuttle so we sat down with Tucker and we took a look at the route and why don't we just make it one big set of paying it because it's not an option for them to drive a shuttle now so that's why you'll see the increased their $125 a day however there are bus routes with no shuttle and that's you'll see that as $90 a day what time does Taco Bell that Tucker Ransom cops we we know we have to be competitive with surrounding school districts to get bus drivers and well we have a good pool we have a couple fireman's this year so we want to that area you're going to speak to there's a building secretary with extra days and going to see a difference in my task we are moving to of our secretaries to give them district-wide assignment so one of us will become a District Registrar what we're struggling with a little bit of having someone who was managing our Infinite Campus is making sure addresses are up-to-date when kids come to register well I'm going to take a look at recipes that we don't have someone tracking have been paid the registration fees are we following up on those feed and then were also since I've arrived communication has been something that's been brought to my attention that if we want to get better and communicate I really hope it doesn't make them Wonder really help us focus on making sure we're sending out the right message Jeremy isn't working on branding we have two of our current Secretary responsibilities during their current assignment call Secretary of State for that so that's why you'll see the difference there custodial staff and nutritious. Casey. Just the line with what we've done with our Associates I did not get time look at this small day cuz my schedule so I'm going to sustain from this hey I feel the same way Steve too I'm very much time to look at it I'm sure it's okay Bad Bunny and it really don't start till next year anyway so we have another month I'd like to see somebody The Comebacks find me a recipe for dill. I just didn't have it in my today so it didn't come out till I text you the wrong by 11 I don't feel comfortable either that's a lot of money to us we need earlier so I make a motion to table stand until next month lesson I mean it do you want to see a you can add an extra one if you can can still be at work Ashton and then at the end or at the beginning and you can put it in a generac's item Administration just wait in the month I'll just do that and I will call after call nurse for me I guess and we can go and I just got to make sure that we're not disadvantaging ourselves by waiting a month until the question tell you guys are both know I just thought we were before we met and I don't want to go through this yeah you're right I feel like I can't have the same amount of secretaries that were the Home Secretary goes that wants to take on additional responsibilities into a 225. I think maybe we should just if you want to all those in favor board policy review these are the ones that the 100 series Captain Ward number 7 to prove if you feel comfortable my mom and one of our policy recommendations raspy was to replace all the shells with robes and we need to make sure that happens with those so and then we're in the process of remembering but we're not to the five and six hundred series yet so we're not remembering these policies that we already read once we need to leave them with their owner until we remember all of the five and six hundred Series so just an FYI and so we had discussed these other ones but that was the only thing I need to make sure that we catch all of the shells and change and I just can I agree with you and understand but I am going to clarify what is because a lot of the ones I just took their language and cut a spit over so it's barely which isn't changed then why do we have a man that's my question like if you're not going to change your language or policies and that's what I did just said you know why aren't your thanks cuz it's my easier for me just to cut and paste everything over going to go through and sneak out every time there's a shower at will on there but I will call and maybe we should table lease is up because I don't want to prove something I meant have to go back and really prove a change for shower will I do want us to if we take 150 they would like to be in it still has to make a motion that we approve 5 7.03 communicable disease of a 7.3 IDI one and six or seven point to student health services and the 60 70 to R14 16072 + 607.02 all those in favor say aye so I'd also like to make a motion that we tabled 100 series and clarification of the language of shall versus will I need emotion will just bring them back okay Usher 8701 so there's really nothing that I mean to board reject it's more of a discussion that these other 200 series Leslie and I went through them I know I sent them out a couple weeks ago to the full board just as I said I would I went through and laid side by side with iasb and look through there were minimal changes but we suppress provided an overview of she hasn't gotten the track I'm updated in our we call it the Trap engine track changes done but you can see on that document called recommended changes it provides you with an overview and so those were some of the things we considered and so as you look through them I'm going to go down to 20 2.05% is how much I know Steve you ask a student representative we've asked for that but we don't have anything formal and this would make it formal and this policy if you pick it up I don't want you to open it up and read it would actually have it be a position like they would vote on it or there would be a process for them to become a school board representative and they would come instead of just having someone volunteer which is what we've done so I don't know if we need a policy or if it's something that we tried that this year we got a student named assigned to us and then we haven't seen him this would be something they would actually run for and want to be a part of so I think it's a good idea to do that not in this show to .05 is missing from the document yo 2. Org 20205 the number of them that when we went through that if you look at me the student 202.005 student for student School Board representative it's not on my simply list kids we don't have it it's in the recommended we don't have that big document has a lot of pollution could it be like that student council president and they're busy attached if you go down there's a note in it says the board to determine the process for how students May apply or be selected to be the student School Board representative while the specific process does not need to be detailed in this policy the board should know and have decided upon a process so that's something in the past we just said that you don't like this kind of went and asked the student council representative but it wasn't anything formal and lovely and I went through a formalized it and we specifically didn't advertise school student representative to the school board and students really apply and maybe the board to review if you don't want to vote or you can have a boat you could select part of that comes with knowing our meeting. Monday we really want them to be the person to be here and have boys and maybe they're the only maybe a person who would have applied for that would would know that ahead of time instead of saying I miss you when I can get to it I really want to see the same person here more consistent I can tell you that it is empowering for them especially when we ask for their ID and we listen to what I have to say so it's really important to understand that if we're asking for the info we want them to give us physically job description he has to apply and so we approve a ballot and then students can vote so that was a new one to us that we didn't have that we really would like you to consider really think through how would that look there is a copy and the packet I uploaded all the changes there is a what would the length of the term be that your recommend there's another policy I'm just going through the list and I'm I really wanted to highlight some of the things that we had questions about so one is we have aboard security and action there is no ifb policy for that but in our notes from ISP they take it out and what was our notice changing a shower to Mayo well-being I still have that in we thought just given the the environment in the space and the things that we had this year but definitely look over that can I say one I want to keep that 219 Doe Run 2060 to that's the next time we do that anyway so I don't know why I let you know that was I think what their concern is I don't know like a kind of and you know I think that's why I'm just saying good I don't even know but I was just at that was just a recommendation so we don't mean they just look through it and give us their feedback yeah so one of the questions was we had a he had me double-check was the policy the vice-president policies this year we we split that and so our policy doesn't read that a Lily's? Do we need to change our policy what I found out is no you don't need to change our policy but what should happen is the board has the authority to have two presidents if you want it or you no door policy says one but we needed to do was to have separate motions and vote package package deal and what we should have done I just asked him I'm just telling you see what I found out that's all I I was asked to check into it and I did that we needed one to say we want coal and then the phone support needed to decide they wanted to have two vice-presidents then we needed to vote for each of those separately if that makes sense so every member of the board had an opportunity if you were sitting there and said I would like I do that now but I know it's going to be cold I didn't want to do it if it was if it was on it was all on my own and so we don't need to go change anything now I just Leslie had a question do we need to change our policy no but if we you guys have the right to do that for any position just make sure we separate the decision-making out so would have been three motion so we should have a policy if it was overdue and mean I mean I probably won't do it again but it was just you know it's not having color Smitty's I know man I tried to read all of it last night so yeah then there's different committees and so it's a little confusing because there's ad hoc committee will be committees the board would choose to I have Community member to your part of the study and issue that you want Study deeper that's the ad hoc and then we have a there's a policy that she sees him has on standing committee there is no corresponding is a policy doesn't mean it's wrong it just means they don't have one on standing committees so that's something we're putting out to you just think about I really if you're going to go through and read you know you're like okay there's a lot of its what do I really really need to read that standing committee I really think it would be a great idea I'm advising you to really study down and think about what direction you know you may want to go if you had any thoughts when we looked through that one the ad hoc committee I think just giving us an option it's there if we need it and if it shows what's its purpose what they're supposed to do as a member and how we get it how we get membership so I think that's that's useful if we would ever need that the standing committee I mean if we have the standing committee the way the policies are in this we have to do standing committees versus the work session which is where we're at right at the moment and so weak hybrid going because we're doing work sessions and I think it's been valuable personally I've learned a lot in that process and the given taken the conversation about weather and it doesn't mean that we can't go back to standing committees but the language that they cancel each other out so that is how I would be so we're going to we're going to stay with we we can we can either revise the standing committee policy or we can eliminate it for now and we could bring it back if you feel like you need to highlight something that we want you to think about what you did it for and we can talk about it at the work session we could also maybe get guidance on changing the language of the standing 32 in lieu of work session the board may elect to use standing committees for functions are or how we want to do it I think we could think about that and we can get some guidance on what weather that language would be so yeah it's it's food for thought and we can put it on at least a discussion item at our next board session maybe chips then you know 15 minutes on a couple of these policies that we really were would be in a lot of pain you're going to see the numbers. BCM policy 210 and and it's their policy to allow negative kind of confusing but I'm trying to go through here and highlight any significant was the development policy development of policy so what we have a policy on a visor the board the ad-hoc committee would change and then we had to 1107 what is the number to change resident change to to all I know how he is. Policy was one of them is our policy number in the recommendation is two. sb1 which is we don't have to have two readings but that's been this before it's practice and I think we should leave it with two readings by frankly we have the I need to make that adjustment I think it looks better for us to keep the two relays and then how are policies are disseminated which they're currently available on the web and then the next need to suspend policy that one's in there and it what happens if we don't have a policy review of administrative regulations piece and does not have one recommended options there to look at that one in your packet of page 48 if you're online looking at the PDF document remove administrative regulations and then big chunk oh Rose of order Quorum Rules of Order Rules of Order 58 in your pocket was to 11:07 it would be remembered 2 to 10 7 and it's basically how a meeting with function so and then it has a regulation that goes with it which we would consider we need to discuss adding that it's really what what the meeting should look like as far as Robert's Rules of Order modified order we don't have that and then the last one that I had was we got some comments about our minutes and what should be included on a track there's some there's some policy recommendations their rage on Page Six how many days are we supposed to have all the information from no that's our it when we supposed when things should be done and pushed out before she threw out any time you log on you'll be able to see it knowing that it may change we may have had things may come out but I'm going to tell you today Aaron was updating Personnel we had resignations today we have finished up some hires you know and so some of those things occur the day off and that's just the way it is otherwise we have to wait for an entire month to move forward so we got letters of resignation today we push them to do an errand update is that so but at least I have expressed some concerns you sent me an e-mail are those about the three days yeah and that was that it's the current to 1401 policy that you're recommending to change the street and 28th Avenue. call me I just saw where it said three calendar days the tentative agenda Bernie supporting documents shall be sent to the board my concern is whenever there's a work session or special need we would be a lot of time to violating this policy because sometimes say for last Wednesday you did not get information until right before so what I my question was her as well this is practice doing it for a regular board meeting but I put in that in there it really does constrict us to where we can't give you anything else if it comes up I think it should be a great practice and something that we follow but not board policy cuz work policy we would be violating its oyy negative or policy or we'd be restricted where you can't get anything once that 3 days before our only legal requirement we have is to post the agenda 20 everything else is our procedure that we're doing question I had because of that I think it's a great rule to follow in practice by Friday is due done most of the time I know you didn't get the non support staff Aaron is very sorry about that. She put it up and didn't hit the save button okay people make mistakes I didn't find I didn't know that till Sunday so those things this time I think three days is more than doable I get it your volunteers and you need the weekend and all of that that's our goal I'm not worried about the three days but I do see we saw a side of it that we have a special didn't we have a work session we can't do three days so the resignations we got today I don't think I don't know I personally don't have this in my truck all day I can't wait for Friday weights to the next meeting and if they were okay with that we're we're good with that we would have been able to help the robotics team tonight night so I understand believe me we have been lovely 7 Day calendar if you're something that's really frustrating that were a special meeting would come in then if you got the time work sessions. action items at work session so if we we do that then we're really just having to board meeting tomorrow I meant I didn't mean to work I mean a special it is something super important Rises to that is my question what Rises to the level of Christmas lights yeah that's the first time we've ever done that was tonight thanks didn't think about that so yeah we don't decide tonight but it is something to think about both sides of it we've had this discussion for several years I mean I know I'm past ministration but you wanted out by Thursday or Friday morning we do get email today that gave Charlie's let you know you need to look don't know if you know I think that's why the policy yisd has an apology where it it's that is fairly vague because there are about to come up with boards and you have a right to table it but they kind of sometimes keep policies or procedure your expectations of us is you need about three days before unless it's an emergency it comes up like that Robotics and stuff like that don't talk about that mean do you want it not have the 3 days been robbed do you think play The Fray was great and if something comes up the policy should be left unsaid but the practice expectations of this Board needs to be set at our opening meeting every year that we want stuff 3 days in advance. 99% of the things should be. I don't think we want to change the policy 3 days that then we can still table stuff if it comes up I mean I like that I think that yeah so we'll make that change today at 1:50 back again really look through these cuz it's 200 series is really about how the board works I mean it's a really really important the Menace one was Chelsea with the policy that they the currently it's currently on ISD and I circled number seven on the proposed policy which is the time and place of the next meeting that's not in our current policy it seems kind of silly that why wouldn't we published in the minutes when is our next meeting don't do that now what is a superintendent, then it was still in there but anyway that's what we do and what some people do is put a comment spell just put next meeting date it's always there as long as it's in the superintendent, so they want something that we in our policy that's not in the recommended policy is that we have a roll call function in our policy voting rotation when a roll-call vote is used if so desired by the board but that's not in the updated policy and you currently yeah we do not understand something. Is this the last week that's in our that's in our current policy but not in the proposed policy for those were the only difference I just remove it because the the rules closed session at will-call boats it for me is to switch that order up that's not free to chill I will tell City version something that can be helpful that is if you make a chart it has actually work if you don't want if you get a chance before it's predicted it's a predictable if somebody would know who's being called. Having something that somebody can look at so it's surprised okay that's all good. I think it was better last one that we currently have the policy to 20 School visitation by the school board update and then it is but if you don't have it we don't care cuz I secretly does not have it not an ISP policy one are we going to keep it in two if we do can I move that policy number to follow the very last one cuz with renumbering we're getting rid of some policies tonight so just changed the number as what I was the number change it to where it makes you know that makes the numbering this is one if you go back to the comments that we got they don't have one they didn't say to remove it but if it was bad wrong you know it was but they did give us a recommendation for changing the wording of the superintendent designee and it wasn't you might want to consider adding this language in there and so those are the changes based on what the legal consultant that is being recommended but they don't have it I mean we have to have one or we don't have one I don't think it hurts to have it I think it's good I've had questions from our staff about that you know we we continue to invite you know you in but also knowing having a knowing of when and where and so our policy says to notify the administrative office which is the recommendation if we keep coffee would be change it to notify to let one of us know cuz if I'm not here today you can come in or you really want to go see that I don't want to you know our administrators are highly capable of saying today is not a good day or but knowing that it was his administration is kind of up in the air but I also will tell you that I've had teachers come down to me expressing concern and I didn't know people were in the building and that kind of startling a little bit to meet you so I would like in most cases that have the gel in the high but it should go through me but sometimes you're in the building for the other things I get round up to go but the concern is is that remember that you're acting on behalf of the board and not acting on behalf of yourself and so that's the hard part and I don't think we've ever had that issue step up the elementary Vision team in you are invited in the clever time you can go tomorrow and he says hey I have the training and I'm going to go tomorrow I can't be in the field he's he's doing it individually but he's also I have learned more about them but two you mad about the lunches and I'm going to go in and visit just because of overriding your you know your Authority as a board member and then overstepping your bounds individually that's not a board issue is a concern that I explain that well sorry substituting as a board member or just as long as we're going into classroom unannounced being a teacher I don't want about that to understand schedules schedule and some time it works out that you can just show up but where's my wife and then the other one was the one that said that we could Riverstone that was accident. found it funny that she put that that was listed in there when you could order lifetime passes through a USB give me a napkin story on the boy that what you're saying the only other one that we don't have up here we just didn't list that we were we really talked a lot about is there are three policies have a secretary in a treasurer for that a separate policy where the witch is Lucifer's in go to the board or there was a secretary treasurer that once there's three options 11 or together so we have to think about that. So what do I found out is my check on that what do we do if you keep it together you have a policy on that that role will always be together like Lisa is my understanding in the past had your business manager not be your board secretary and so we had him separate we would always have the option to combine or if somebody comes down the road that we want us to have someone else be the secretary and your business manager be the treasure so that's up to you but right now we supposed to in a sense in both of those roles that would be the secretary treasurer together the 100 I think we'll just push everything back away because I I just thought we might be getting policy petite but we do have to get them all updated and it's kind of getting an elephant's is going to be and I said I'm willing to pick him up take a look at last month you approved the 20 $7 to Begin work with he works so after the meeting I contacted the consultants and we are beginning to put together teams and organized for teams to get together to begin this long-range the process the consultant will be coming in December June 2nd and 3rd and he would like to have a board session it's a work session on June 2nd to just work with the board on the process there isn't a lot of flexibility on the date that he comes from Minneapolis that I don't want to pay for mileage and travel for him to come again it's not a required if you can't make it no harm no foul but I'm throwing that date out there because he would raise his name right would facilitate that entire process of what we're going through who's on our team was aboard when do you get update will be a really great over overview that process and I'm going to continue to provide updates I just want to kind of backtrack it's not I'm here you guys ask for update for the 4th and 5th grade alignment those will always be found in Dunedin she gives a great update on what's Happening and when so if you're wondering where those are at she's putting those up and then I just have listed important dates but we was talking about and that's all I have oh graduation I want to get graduation out there for Ryan I just have that up there I'll let you know yeah I can answer your phone while you're you're going to highlight we have built-in hours so people going we have not had to add any days to a few days so we are still tracking given the weather that we don't have any makeup days and the students last days till May 26th or teachers do have a couple met makeup days and so we're working on how to get those in place so if people ask you when's the last day of school as scheduled no snow day it's amazing how many people ask that I want to make sure it's recorded 7 graduation is tracking to be outside right all right do we need a motion to adjourn

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School Board Meeting - 4/18/22

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