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School Board Meeting - 11/27/2023

Added Nov 28, 2023 •

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beholder Leslie Donuts Bryan Manor Scott Graham Laura Donnelly the emotions whether to conduct a hearing or you can do Larry Donuts going to approve the wrong turn Google call home Scott Engle in motion Austin Zoo Google Maps track results Washington approve the official election results Medicaid payment when you get Medicaid reimbursement federal government is a portion that is painted estate previously that has been an automatic chicken in you can see the attachment going back to school year 2022 for some reason that was no longer pay and so Brandi reached out actually found I've been paying our state portion the state never sent a bill to PCM never sent us a notice that we hadn't paid for it so we need to get our account current with State and so this is not money that is come from General Public is not money to come from the taxpayers and is acting like that should have $563.73 recognition of retiring board members Rice Krispies first meeting motion to adjourn Little Bear even roll a boy walk down and take a picture the backdrop in the conference room that we like to use so we're going to step out and get a decent backdrop both of them coming in so we can just do all the same time if they want to stand up and come in front of everybody here and we'll get the pictures you solemnly swear that you will support the Constitution of the United and the constitution of the state of Iowa and that you will faithfully and impartially to the best of your ability just park the duties of the office of war hammer and has her as now or Hereafter as required by law. go down. do it this week important is it raining we don't have to make a decision stop. the best of your ability just remember in the Museum District as now and Hereafter and required by law start I'm bored clean I'll be there in 10 Peter next on the agenda is a motion to approve the agenda 423 we need to make a decision under Finance number 3 play the motion to amend the agenda to add a decision on a CD that is that has matured at 724 Wagner Finance number 3 their second floor moving on to the organizational item the first organizational item is be nominated and elected board president I will call for nominations from the floor radiator cap has been nominated and seconds are there any other nominations I will cease nomination all in favor I think we need to administer the oath of office and I will turn this over to rain then you sound like we're that you would support the Constitution of the United States and the constitution of the state of Iowa and that you will pay the late and I'm partially to the best of your ability to discharge the duties of board president and the PC and Hereafter as required by law and I will take or hoarded vice president close off a receipt Miramar he's not here turn on time and location of regular Monroe Elementary yes Beauty in motion emotional annual resolution Financial depositories weather ocean 2 hey Marla Porter depository motion MS special Publications ricotta used for use Facebook page a motion to keep them at Bay all the favorite publication Explorer and the district's website and Facebook why not we go now will be used as a recommendation board secretary motion to continue backyard my post I hear you reading the Constitution of the United States and the constitution of the state of Iowa and then we will be to the best of your ability to discharge the duties of the office of secretary and board treasurer I just wanted their border paper route Connie swan in the board Treasures the Constitution United States and the Constitution state of Iowa to the best of your ability of the office of Treasurer in the PCM school district now and Hereafter required by law set an appointment committee if an x on it before it ended so we're going to start with we just missed the meeting for dinner you want to continue you on there all are welcome a Olympic names can you give us an update with that  score answer the phone. And we talked about waiting any other volunteers a committee relay volunteers for that one Lord Huron last year why do you want on that one chill County you and Lori were going to have to live in the account so don't do that but I could be wrong I don't want I'll keep on Marion County have one option is there any volunteers here a morbid building team anybody else Aaron went to last year on a two or three volunteer Finance I'm going to try to scare me on there are you getting all these cuz I'm running out of myself. Call C is there do we need to send times now I need times for three of these committees correct Ron Jeremy in. We just do the Thursday before the board meeting is that correct where are the time zones times were there I need a date and time Kelsey Morey when works good what time works weird work schedules is it changed for you before 4 meeting by any chance you have I have those Friday December Finance Play Steam on Thursday is that Friday's work better are you working Friday or Thursday morning 7 in the morning at 7:30 7 Friday when do they eat do you want to set a time for that every month. anytime works for made it to new one. Thanks though and I know he usually busy after school sometimes early morning what day of the week works best for Hinder Better board meeting every time we make it Monday so we didn't like board board meeting at 7 in the morning everybody I want to be rusty now I need to go to constituents corresponding we have a on the good news so Minecraft he's a little bit different but good news is good news from the superintendent and as I Was preparing I was thinking it might be really nice to have the four share some good news things that they've seen things they participated in and so I'm going to turn it over now to have a board share some good news that they've seen heard or any good news about things that are happening in our school sent me today by a Aaron's of a first graders whose  to come here speak tonight but she was dead I'm going to read this hope they don't butcher it real bad on her eat you up she said she said the first grader she called text me let me know that he loves to L & B program I was going to come but not feeling well you should tell the others on the board he loved and I loved it as well helping them understand understand that you have to work for things in life that everything is handed to you to me and make them understand that things are not handed to you what you think you'd probably save everyone wants also when you have to apply for jobs they want his school makes him understand that as well as you may get a job you may not but if you want if you have 25 and put your best things down on paper I'll explain it. Just because I want it doesn't work she says thanks for listening she says again he's seriously lost it and use them as daylight one of them is being proactive others others are being proactive he also does well with the other lessons as well as one of his job I can understand that she is not here starry night we got a basketball game at Wells Fargo Bank you Jeremy forgetting to set up an awesome day for her happy for him and this is tomorrow night at Knoxville good luck are you just in posting for the booster club lately he's been posting an awful lot about past our academic most of our athletes that you know it's not true music to play anybody trying to play now you know to be prepared that will aoyama the personality I'm here yep no we're not emotion to prove their mimosa tree update me update you want to go over where we ready go to early graduate that time of year where we have a number of students who completed the PC and graduation requirements and they are requesting application for a computer application has been reviewed and they have met all the requirements I'm asking the board to approve their early graduation there are five shoes on credit numotion 2nd and Burleigh graduation all over the papers. Brain remix so deep a DVR a program to get a teaching degree so that was why we didn't have enough that were interested are in the Consortium with Newton and and lynnville-sully you had a pain that were participating in so this every year is a memorandum of understanding with the college and so that's what you're seeing here is just been so that our Associates we have two that are participating at this time we are seeking approval of that agreement so they can continue their programming era and public transportation reimbursement hello Christian I checked with the link in there that you can see to the website to get some background on why do we have to do this, it is part of a code that you have to provide reimbursement if they request by his contract I never responded Aspen Clinic Battle Creek is an online Mental Health Therapy Program that my screen Eric Michael had previews and they were really excited about it they sent me an e-mail Chelsea actually went to a second on it at is I have a collie headed at Spencer had been talking quite a bit about the great results that conference than it has helped Spencer basically what classroom Clinic is a program where school districts are purchasing the technology or the licensees platform for our students to access online therapy we have made mental health is a serious issue in school districts across the state but I'm particularly in cm we have troubles I wrote a grant a while back and couldn't get an on-site counselor here we make referrals to parents all the time your child needs counseling we can make a referral they'll be put on waiting list for months and this is the phenomenal program we purchase the platform it needs all of the HIPAA regulations parents give consent. Don't get in bed there's nothing that goes on basically all he is doing is providing the platform if we see a student that we would recommend counseling because her parents cared about the online option that they can have which we have to sit at the house and right now through their parents the parents once we receive consent we turn that over to the clinic coordinator and they said the parent in the student we have a room and computer for the students that they go in they also will be a release so that our staff will be we can get nothing inside on what it was about what strategies can you soak a child is receiving a counselor and they come for me it will even know how to say at the end of our session this child experiencing a lot of anxiety with recess you know these might be some strategies you may want to know who to be more ongoing communication with the school and the parents student insurance we put that link up there so you can read a lot about I'm kind of summarizing yet what we're requesting they would start your PC m in February we start in January but by the time we could get it and going through February to June we also would like to continue on the next year it would be up for a 250 students given the number of students we have we feel like that would be ample these are licensed therapist is in the state of Iowa they will need all the confidentiality that they built through their private insurance. Have to have insurance they accept all of that I think the hardest part for I'm going to speak for myself I think about online therapy is I think I'm not going to work but what I'm learning with the younger generation as they are much more comfortable with this title sponsor this type of therapy of doing online I have data from Spencer that I could share but tell the inner would you want to add any more than from your session you would have talked to him a couple times so one of the good things about on average child weigh about 6 months to get in the counselor with this program. councillors are also able to do medication management for me so they won't have to go to another is one of his friends call what is the cost of a selfie for you is what is our projected revenues from the sea Richard Petty sales tax so the cost is on your information the attachment the spreadsheet it says f y save estimates for school contacts that's not a cause as a revenue that's our million dollars that's our anticipated what we are expected to get from Save Revenue how do you say how can we pay for this from our state revenues that are coming in let's talk about that any matching pictures give me money starting in February Jermaine my guess is we would hit the 25 Mark pretty fast and then I think it might be useful little up I think we will get 25% back we are going to offer this at every single building so what we need to provide in this building as a secure private space or computer the students can go they'll login they'll be with their counselor in private so don't have to be that private company Facey Ludwig been in figure right Carroll Iowa what do they do very similar to what what happened in the counseling office right what happens when we have that I did ask because Woodside all are having self-harm behavior but the parents didn't want to get to bed because I have seen a few times and then we can reach out to be but then he and the house before I come you guys are not stupid. yes they would have parent contact with the parent and the counselor lady is very much involved but they contact that they would give us summary of the school right now they are fine but just go to k and there's a disconnect that there's a communication back and forth doesn't happen and so there will be a summary sheet for our staff to hopefully we can take and building strategies to help from that you know it's appropriate by The Counselor so I did my very first DOC medicine online can I see so excited about it kind of crazy but this is what this generation the trio with the collaboration piece survive because that isn't provided now when they go to remote or maybe we have a maybe we learn how to be very different so I'm really excited today just hang with them and doesn't even carry about how we thought it was a much stronger unified approach to supporting students first session message from school earlier level eight no that would be I mean I would say I want to say no more the billing is through their insurance right we're hosting the technology or fighting yesterday I wouldn't expect what you think cuz I know mental health that we had conversations with about you know about you know what is true of offering to schools and I like the idea I have some questions because of Life School it's nothing big Park houses that are Cowboys are doing scheduling replacement they don't have the training for their mental health table counseling and training that's needed were some of the anxiety and depression that we have that training depending on how you don't have that end up training that all no help is this something like a student can go assessment the rollout with me about today you can go with us and information for parents they would sign up some days we can sign up for an intake with the classroom clinic in tank style Serpentine said I would like that then they would prefer if you will and their parents would move forward with that process or our counselors may use it also as a referral prepare to go okay I think she might like to recommend that I would never give up there's no way not interested we use document on our end that we've all heard that support because there have been cases of mental health self-harm different things that we have recommended recommended recommended and not going anywhere so iMessages another Avenue where we trying to reach out for my Sportster with that girl an area where they qualify for Medicaid and there are grants that would help Jasper County Mental Health Coalition basically today we learned their services prayer that we would not be able to they would not provide I think I think it would be very helpful a lot of people who spread love and I'm thinking an issue as they don't know how to deal with that and I think it is he said that there's two engines and there's a our goal is to never turn anybody away but we want to pay for something that we don't need to pay for my happiness 30 minutes you know if we were going to try this and see and if we find that we have any we may come to the board and asked the board for another half of the units but we got we try this a unit basically motion second classroom counting puzzles in favor say aye I wouldn't permit a termination all the employees aren't you noticed that this was done a number of years ago long before I change the school had requested to provide a meal for all employees we have holiday gathering for a staff the morning they do professional development in the afternoon we play a trivia game and would love to provide cost of lunch for all employees or staff teacher everyone I would love to have the board members attend if possible the date would be December 22nd so I'm speaking of trouble for the public dollars for catered meal have a great idea I have Indiana Finance School engine review committee requests action plan for our commission of the car and the car it was four days late I believe so we have to submit this plan that you can see which part of her plan is sitting right here beside me and so we just need the board to approve that plan and head out to you so we're requesting approval of the sprc corrective action plan and authorization of the submission of that plan to the sprc on December 12th budget Review Committee application is there any way we can not for cash but we'll need to go back and find you on the screen sorry we can request modified allowable growth that will allow us put that on her spending Authority we need it it does not generate cash but it's a certified budget time will be able to use the spr modified allowable growth if we need it multiple districts do this every year because you may need it and you want to make sure that you have this done by the deadline so that recommendation is to approve the spr modified allowable growth application that application isn't cash for you to review really the only area that we qualify for is the Open Enrollment out I don't know if you open that up so we don't qualify at for the increased enrollment we don't qualify for the ER instruction Beyond two years but we do qualify for the Open Enrollment out and basically what that is is weekend request modified grow or synthetic Union after the account name that makes sense so that amount is in there so pretty standard of Google border collie review press your screen I added that item in with a couple of documents we didn't see any that came that matured for $20,000 so the last 2 years what we've doing is putting money away for replacement of the Trap and the turf and put him in CDs it mature and we are finding that we actually could potentially possibly it was on an auto renew green best at a higher interest rate that our cities are being however we have 10 days to make a decision so our recommendation to the board is to stop the auto renew the 11:20 for CDs for $20,606.44 and the board can discuss how they want in bed that money if you want to look at other investment if you want to another CD we were getting 2% or the 2.1% which is Billy we will leave the money on the table options now what another one coming due next month together I think you could get a better rate if there's more money in it pepper also these are just a November one why you can make a motion to not Auto renew the December that way we don't have to do it again in December if that's what you choose Flyers foreign policy Hoover Street of the Burly retirement when I pull out the early retirement what we had and maybe do it again other school districts we took a look at it again sigh and see which we always use the ISB references and the same however one of the things that PCM had in it that was questionable. We really need to consider is DCM gave an amount to employees and then did not allow employees to take the cash option that cash option Ford insurance or they have to invest it and that really he's not a real defensible thing to do changing the policy that you're going to see if it does allow staff if you read through this proposal to the first tree so I want you to go and read it most everything reads the same except we do have a cash benefit option that they can get a loan Donna mount they'll be determined no later than December 1st in the year which early retirement incentive is being offered they then would have the option to have that or not wouldn't bb or put it towards continuing their insurance primarily the change in this policy is allowing that cash flow from Ocean this is just the first reason a lot of health problems Tyler ISD reference manual so they give you lots of options so what you can see is option more an option to option 3 option for you wouldn't have all those there you allow local boards some local decision-making on which ones they didn't want those are ones that we recommend your compensation for General policy and give your board a thorny on an annual basis to set the amount and the reason that you do that is a time when you don't want to write a policy every single year your financial condition as a school board changes in a great financial position and be able to offer more or you might have me restricted and not offer it and so that's where some of those are already set to go to the store in options that we strike now so you can still read them some schools don't allow their employees they allowed to continue insurance but don't allow them to use that lump-sum they going to continue at their own dime paper doll leaving how to read through those options and then the second one is supposed to adoption almost 400 series of this is since then look at it again is because it's something that let me know if he's pretending or the superintendent communication we have new board members here I just kind of wanted to review the strategies that I've used in that if there are others you're more than welcome I'm open to anything but I just also wants to the public I don't know the strategies that I've used since I arrived on 79 2020 I sent 140 to weekly board update that's over 94% of the weeks that I've been here employed at PCM I usually use bathroom shifted over to Simply for efficiency I recently started sending out an email to the board members reaching out if they're supposed to be topics that you're saying that they want me to address an email that to me otherwise I just kind of an email them things that are happening so I'm open to that do weekly updates don't include other General emails that I sent board member so when I first started I had all the covid-19 member elbows about wearing that's not wearing a mask your quarantine you're not quarantine all the different rules I also started quarterly one-on-one meeting and asked what it started was to be once a year one on one and then Ryan's will be there had a bright idea to do them quarterly and so we've been doing those nearly a year and from January to March 57 % of the board members schedule an intended that from April to June 86% of Ward members schedule than intended though july-to-september 57% of board members scheduled and attended a 10-1 quarterly meeting and from October to December 43% schedule goes but we're not so one of these the purpose that I started these and just to get to know board members outside hood for table I send out and have documented to invitations for the board meeting to set those up after you sent out two invitations I'm not going to send out any more of that but I'm getting uncomfortable text and phone calls all board members have my personal cell phone number they've been repeated be encouraged to call or text if they have questions every send them as soon as I can I have reviewed my cell phone records in the last year I can tell you with evidence I have three board members that I have not received a text or a phone call from the password I have never instructed board members did not call after hours or did not call me when there's an emergency situation in the school I always call or text board members as soon as I can we passing tragedies in our school and as soon as I know that the situation is taken care of I send a message out to the board members just so that they're likely going to get a call why is the end of the school was happening and I want them to know and so I try my best if it's an emergency CR something urgent I don't put it on an email I sent it out so I just wanted people sitting in this room to know those are strategies that I've had two communicated and I do collect data on those of anybody at any time what's the high for their information I am more than willing to share that with you the chain of command there was some questions about that I will be sharing out here in the from the table that you all get free or policies that address communication at PCM policy to 1301 40104 and 50204 those policies were all adopted and reviewed by the board within the last calendar year we had to board members our policy committee that is old policies goes that was right angle and they made recommendations to the oven back and check all of those communication power these were unanimously approved by the board there was not one table on either of those policies and I will be sharing those out for the community to see those policies were based off of the ISB reference manual multiple disabuse across the state and we they give us a recommendation and then we laid against ours those that reference manual is that up to make sure we're in the line of the Bible Code call Ife has legal Personnel that review though that doesn't mean we have to adopt them but if we don't we send them then to our school attorney because she needs to review those make sure they are legally defensible and so multiple District review the ISP policy as a standard moving forward and and then change them to fit the needs red ear or the chain of command the flowchart you see is just simply taking do people feed and conceptualizing it that you will see it aligns directly so I will be putting that out or in I want to hear you I know you guys can't seem to not login to Simply but I will be sharing. On the from the board table so people can understand that that was not a Michelle thing I didn't develop that I didn't come up with it I didn't think it in fact the policy to 13401 and 50 to have been long-standing policy 50cm perhaps they weren't followed but they've been here a really long time the flowchart just to help people understand who goes where so I just wanted to dress that communication and the last one was the board superintendent operating procedures I'm putting that out there for our current board and I will also share that with the community is a year ago on how we're going to operate together as a team and that's probably something we need to review again but those operating procedures are attached to you so that top. how we will communicate in a two-way manner as well next thing I have under our superintendent is model discipline policies trying to get this up state of Iowa last year in the legislative session has required all school districts to adopt a model discipline policy the department of Ed has put together a sample policy and we've been advised that if we adopted compliance however it's also important that we sit down a teachers and board members to collaboratively review that so I'm asking for a couple board members to be a part of our model Elsie Review Committee it is a policies but also our teachers have a right to have him put on that we've set a date and our ministers have given me some recommendations I just needed to have a board member that would want to serve on the committee and the dataset you'll see that remind me December 11th at 7:30 a.m. that I have a text apology there for your review what's the name of that song okay I have a board calendar up here for number 3 I'm not sure it's correct because I tried to so what are you meeting I will get this updated for you and for the community this is just all the days coming up we have a policy meeting will be before board meeting the model discipline policy at the date and time Monday December 11th Philly meeting will be Wednesday before board meeting what time was that going to be Finance be 7 a.m. on Friday before board meeting we had previously scheduled a work session to do Financial document review the review the CDs Investments for Monday December 11th 6 p.m. still want that or not that would be for the full board yeah I think there's something I want to we were originally planning letter board board members in McDonough board meeting I will try through and we will move that I guess the January are we doing our work sessions the Monday before the board meeting a second Monday of the month yeah that works best what were on the board calendar to I just wanted to ask that with raw. Ryan Greg would you like to set up a one-on-one meeting what time works best for you anytime I will text you a time tomorrow Lori I'd rather meet with Ryan with you everybody Baton Rouge have another one you want to set up a time to meet video call Benjamin I'll make sure it's not deer hunting or development Becky Amanda have put together board binders for everyone and everything we think that you may need we hope to put in here we are going to update the board member information in the city of Painesville official so I didn't want to put it in there I'm not going to go over if it's taking forever but you are and it'll give you easy access to our Handbook of our policies is see my contact information Becky Chinese information school calendar plans information on financing it's wrong to print out the form and then Robert Rules of Order and then let's go forward. Forward operating procedure in the back at the very end of the book is up I have be providing I will tell patients the words for my free service is one of things I request from them every single school year is a financial overview and his big packets colored in the back. Lots of charts and graphs page 67 key general fund indicators really gives you an overview kind of the financial he'll probably do a comparison again I know this is a lot of information but we take time to look it over and you bring me to your me we will be adding or throwing out if something is outdated will be taken away I'm also attaching on here that I'm boarding the structure of which recommended I know Ryan met I met with each individual board member or Newport remember if there's also a process monthly for the full board I'd like the board to consider crafts and board development following that sketch a commitment towards development we were in the back share that with you Ryan. wake me up in 8 and everyone about the different ways that we are bored and he wore it I already got a board pictures that's all I have

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School Board Meeting - 11/27/2023

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