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School Board Meeting - 10/21/2024

Added Oct 22, 2024 •

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correspondence none move down to Good News you have a few things mentioned in your your board packet their homecoming was positive thing uh football team can you please continue to do well uh I was joking that they didn't treat my alma mater well here last Friday beat them 48 to zero uh and uh we've got some home events coming up for activities too I believe Regional volleyball Tuesday and playoff football Friday right yeah uh drama department has The Addams Family on tap there uh Elementary's students portraits we haven't had a chance to see those those those are a kill and the the teachers have done portraits too so Walk The Halls a little bit but that's worth a look and that's related to the leader me work that we're doing there uh fire inspection I mentioned in a board update went well rusty already has the the corrected plan submitted approved very minimal things to to tackle there and then just kind of a feel good note there too about 1 of our drivers Jon Ladd I had a a little get together for kids at a park and and fed them and um I think we heard at least 50 kids today yeah really uh a neat thing and I I had different little stories like that that that filter back you know things are bus drivers have done or are food service is done and that's great just seemed to be some really good relationships bring kids and staff so that's always nice to see and I don't know if others have good news the board or go ahead I was just gonna kind of tie on to the bus drivers I another story like that that another bus driver brought some treats some a student forgot so yep yep I ran into a parent of I believe they are preschoolers they went to um a barbecue is that right Mandy was in preschoolers Fall Festival then they were very excited about it and had nothing but good things to say so that was a forty found out I was a board member or anything so he's just brightening about our school district so um yeah just I mean it was nice to hear that and then I told him I would share it but over 150 people right man we changed it from the weekend to a week day and we had this I don't know it's not a good I felt the new school conferences thank you Sam so all the features go yeah it was we had a lot of lot of bears in the building a lot of fun to see them in chat we get to meet be available so thanks perfect anybody have anything else we're not getting complaints so thank you guys so I don't know how to say that but thank you that's good news yeah that's good news so um let's move on to comedian updates from anybody had anything from the committee meetings you know facilities we we gave a a good look at what we just had a little bit of time at Finance with tonight uh we've been talking about that flag your capital projects uh budget you know way to help us budget those save and Pebble dollars well and to get divorce more visibility of things there uh 1 thing to mention that that I just want kind of on the board's mind you know part of that uh budget we have these things highlighted in yellow at the bottom that we know have been things that have been mentioned in the past that at some point we want to get addressed things like locker rooms science labs uh there was some My Career Tech build on seem like there's maybe another 1 or 2 things in there oh play playgrounds long term things like that that right now we don't have accounted for in those those pep on Save budgets and you know there's only so many things you can do at some point you can go out for General obligation Bond obviously in the past I think you bought it against your save and there's there's some time left on that uh if you were going to bond against people at some point uh you would want to get that um voter pepper voted pepper extended which I think is up at the end of next fiscal year so there's some decisions to be made there and right now we're just we kind of placeholders these are things we know uh that we don't have budgeted right now I think we extended that right has a double been extended the voting company the on 26 that 23 3 months ago that's if you have that's great I thought I saw something where it was good through the end of next fiscal year so I thought to you okay I think I'll look for that but that's that's great if you have that gives you more obviously more bonding then question is just okay if we do Bond against it just like we're doing now we we take the pay repayment and save on off the top of those funds as they come in um you know so you're going to encumber that that couple money and then have to readjust some things you know hopefully don't have to defer a lot of Maintenance you know you get the roofs on the schedule for example or furniture replacement or whatever and if you um you know you just have to figure out how to make a budget work with your priorities so um it'll require a lot of conversation but I just want to the whole board to hear those things that we kind of put in front of the uh facilities today okay we'll move down to consent agenda anybody have any questions here we'll take a motion to approve I'll make a motion to approve all the paper for approval of the consent agenda anybody post motion carries um now we'll go down to SC committee members this is just a statutory requirement that the board approves Sak and I know that Mr Harrison's been uh you know seeking interest and reaching out to people who've been on past committees I think uh we didn't know what board members might end up on that so you may approve that list with the addition of board members if you want board members on that again I don't know if you have anything to add to that call executing argue about this I never I don't know if there's meetings last year or not wasn't that what this was that yeah yeah they met 3 times last year and I think that's kind of the plan this year as well yeah 1 in I think in about October in February and then 1 in May so I think we used to have 2 members on this all the time I think it's nice to have have a member or 2 on there if people are interested do we have 4:30 a.m. it's 5:30 to 6:30 well that's better yeah 5:30 to 6:30 and I can pull up the actual dates but it's here in a couple weeks in October and then mid-February and then about middle of May and they're on Monday nights okay anybody else Laura you want to do that still or is it we don't know yet 1 I think the first 1's October 28th I had 6:30 in my calendars at 5:30 yeah let me switch 630 October 28th February 10th and May 12th 5:30 6:30 here at the mineral at the at the library does that work for you too sure okay so we need a motion to approve the list with the addition of Kelsey and Lori second a motion second all in favor say I anybody post annual academic report yeah so if you look so I'm not going to project anything and what I'm going through this I know you guys all have a 1 day already you're going to have a long night made everything like that I want to give you 2 months I am going to go through these pages though and not really talked about the data numbers wise but I'm going to talk about how to read the data that's on the pages and then if you have any questions and things like that please my email is at the bottom you can email me um you can come meet me we can do a phone call we can come in and talk with art yourself I whoever wants to be a part of that conversation feel free and open the book and talk about this that and help you digest it um however you need to um but today I'm just going to go through the pages and it's linked there for you um I think if you have a hard copy we have a hard copy there um but I'm just going to walk through what all the pages are and how to read that data okay so if you go ahead and go to page if you go to page 2 and 3 get a page 2 and 3 that would be just your description of all the screeners and assessments and things that we take in our districts okay so it's a descriptions of everything so if you're looking at the scores later on you're like oh what's cbmr mean on this data piece you can go back and look and it will tell you exactly what that is okay um just because we take a lot of different screeners a lot of different things that that's always useful for um parents in yourselves to see um and then moving on to page 4 5 and 6 those are all our screener data so that is things that are important to the states um in a certain realm but their screeners to show who should be proficient who's not proficient in certain Realms of both Ela and Matt okay so there's those percentages throughout on page 4 5 and 6 um for just this last this year so all of this data all of this data is for last year and when you're looking at fast data so you're looking at the cbmr where it says that you're looking at a math a reading that's off from Spring Sports last year okay um 1 Thing of note with spring Sports um a little sometimes can get a little a little hairy when it comes to Spring Sports simply because we spend so much effort and time doing isas that then aat a reading and all those other screeners that we do are like 2 weeks after I asked for 3 weeks after I S um so just it's always kind of the grain of salt type of thing when you look at some of those spring screeners scores put it in here because it might be useful to see but more so those those fast Bridge things are more used for the district end of intervention purposes and and things like that uh and how we check on kids make sure they're doing what they're supposed to do and know what they're supposed to know going on from each grade level all right hopefully that kind of makes sense on that real let's say you a proficiency um we we shoot for 80% per grade level right so 80% per that's why you see the color coding so I'll talk about the color coding green is above proficiency yellow is closed red is below where they need some work okay on that sorry I interrupted nope that's fine if that makes sense yeah so yeah so we shoot for 80% of the grade level that's obviously where where you want to be and that's why you see the color coding there of anything above 80 in green 70 to 79 in yellow which means they should be closed because if you think about it if there's only 70 kids being tested you know yellow means close to might only be 2 to 3 kids to bring it up to 80% you know what I mean so that's why I say they're closed and then red means they just need a little bit of work um in different Realms in that way um if you go to page 7 and 8 then so this is the 1 that shows some trend lines between our between our fastbridge data so if you go to page 7 and 8 um the way to see the trends here as you look diagonally at it okay so you look diagonally through that data so for instance if you look at let's say if I'm looking on page 7 at second grade a 201819 it says 60% there if you go down diagonally that would follow that second grade year to year to see what their scores are okay so they're color-coded in that way or when you go diagonally down it'll kind of show you that grade level year by year year by year okay nice way to kind of see the comparison all right so that's page 7 and 8 and I know I'm going a little quick but again it's I just want to get you to understand how to read these and then you can go digest it might take you a while they actually digest the data and look at it and come up with questions and I totally understand that so come up with your questions even at the next 1 you can send them to Art send them myself and I'd be happy to answer them and meet or whatever else when it comes to those questions uh but I know I know sometimes it takes some some digging in some digesting to really know what you're looking at um so then that's page 7 and 8 so then moving down to page 9 that's where we get into Isis scores okay so page 9 page 10 are both assess and you can kind of see on page 9 that is building wide proficiency that is building wide proficiency um and 1 Thing doc I think yours is brand so your percentage on page 9 are actually a little off because I didn't actually update them and I updated on all the board members so yours is just just so you know when you're looking at that you're going to have a little different view from what they have on that 1 page um yeah I had the priority score and I forgot to update it on the 1 so I I ran up and that before a it got up a little bit but those are last year's spring sports for Isis you can kind of see through there um again same color coding aspect on that and then if you go to page 10 that is the the last 4 year now it's 4 year Trend there okay so you can kind of see those scores as they go throughout again you will look diagonally to see that trend you will look diagonally to see that trend from grade level year to year so if they're in third grade and 2021 2020 2021 fourth grade 2122 fifth grade 2223 right so on and so forth you can see those Trends gear over here okay so that's how you look at those 1 thing that's not really a trend even though it's at the bottom is science those are not grade level to grade level because you only take those in fifth eighth and tenth grade so that wouldn't be like a trend line for the same grade right they're totally different grades taking those tests so quarter 4 different groups of fifth graders yes exactly so it's not the grade level the same class taking those tests year to year on that so it's last year's fifth grade and the year before was that classes fifth grade you know so it's different groups every time in science yeah how I'm trying to understand how we have these huge fluctuations for for instance the District 3 year the the first chart on page 10 yep you look at the sixth graders and I'm just picking 1 out of random 20 122 or 69% the next year yeah so so 87% so that's something you'd have to do some digging in 1 thing that I would probably mention is that when you're talking about elementary scores and things like that if they are low it might deal with a lot of basic knowledge a lot of phone numbers a lot of uh a lot of the basic phonics aspects of reading that they just don't get down if you're working in a lot of maybe prere stuff to get them to be able to read and then by the time they hit that fifth sixth seventh grade they can finally start actually doing confidence and stuff and doing things that they can because they can now read the words they're supposed to be able to read um again that would take more digging than what just seems like I can do right now just huge a huge fluctuation yeah it's a little different right yeah it's a little different so it's definitely something to look at and 1 thing to note as well when you're looking at these Trends they have changed the percentage that the writing has an impact wanted to test as well when it comes to ISS and Ela tests um it used to be where writing wasn't as big of a percentage now it's basically 50/50 between writing and reading type of sport um so that those scores are a little different than that through that as well you think about writing you know think about a fourth grader writing you know and then a fifth grader then a sixth grade you know I mean that might have something to do with it as well where all of the sudden it gets to the middle school age and they're able to actually coherently write a lot more things because they can understand words better understand things would take some digging what is the um it was 2 years ago they changed that writing me like it it wasn't 5050 last year was the first year it was actually 5050 down the middle or maybe 2 years ago last year or 2 years ago was 5050 down the middle years before that it was kind of implemented slowly into it so yeah so that's kind of the that's kind of those Ela things that have kind of changed throughout the years yeah and of course the change to online and all that kind of stuff right you know that's come the last 3 or 4 years as well so moving on to page 11 and 12 so 11 and 12 that is all the post-secondary indicators right so that's all your act your grad your uh college level classes your CTE contract type things concentration type things all of those are on page 11 and 12 okay so now 1 thing to read on these graphs just so you're aware and how you're reading it is that if you look on for instance page 11 that is PCM high schools act participation compared with get their success rate the graph below that is the states have participation and success rate so you compare those 2 graphs you can see where the state's at compared to where PCMS at all right so that's kind of how we did these graphs um when I made these all right so so ideally you know you see where the stakes at if they're trading down you see what we're doing are we trending down to you know you just can use different things in that really same thing on page 12 page 12 takes a look at college level so now that is comparing PCM to the state in the same graph so just make sure you're always looking at the legend at the top because it really describes what the 2 items are you're looking at their okay so the top graph there is college level coursework percentage that have that going on college coursework is the percent of graduates who took at least 1 college level course um below that is CTE concentrator which is the percentage graduates who took at least 1.5 or more Target units CTE coursework ball in high school okay so you can see those 2 graphs where PCM compares to the state on page 12 for those okay and then you go on to page 13 and 14 this is more post-secondary educators okay and this is PCM and the state's post-secondary intent and enrollment okay so you can read the description down below at the bottom of 13 of what intent means and what enrolled within 1 year means okay but you can compare PCM with the state in that room so that include technical printing say is there a good Technical Training does that include Technical Training like a Christian junior or soccer reunion okay and then there's a persistence through the second year in completion data right there 1 thing to go to that that completion data right you know so that's like a graduating class of 2017 because the completion rate you know you have to wait until they've had the years to complete it to know if the completion rate is there so just know that's going to be lagged data for years before you can see where we're at compared to the state um in both of those Realms on page 13 and 14 okay and then moving on on to page 15 page 15 that deals with graduation rates and absenteeism chronic absenteeism okay um and I think this year they've just now again this chronic absenteeism thing is forever evolving from the state it seems like in the last few years um but they're they're changed it yet again this year I think but this is from the data from last year at the end of last year um percent of absences throughout the state and you see in the parentheses there for 21 122 this is again lag data it's not it's from a couple years ago actually a year and a half to year and a half or so ago is where they get the data from for this so it's not exactly like we had this many percent asset last year no it's it's it's lagged at so it's a year and a half or so behind let's see what year is co what's that what year is co affecting this 1920 that would be 1920 and into 20121 yep yep and you see some of that you know uh all all the different factors and going to the schools you know districts experienced learning loss after Co you know um things are are sometimes the tests are 2020 was considered a predictor for success and I was 22 so I mean all those things uh data is great but you need to you need to take your time with it make sure you know what you're looking at and then look for Trends yep exactly so and that's why I said once look at this in that time to dig your teeth into it and have some questions please feel free to shoot me an email or whatever else or meet and I'd be happy to dig in and actually explain these things to you there's just so many little nuances that it's hard to answer every single 1 without being here for an hour hour and a half talking through data which I would love a lot of you would necessarily appreciate city code for that long um so moving on to page 16 so the rest of these page 16 17 and 18 those are our conditions for learning results from our survey that we give out every Spring right so every spring we go about a survey to all students um and all parents have the option taken obviously they don't they can't make the parents take it um but the responses for the for those are within so when you look at those for instance on page 16 I'll just tell you how to read that so there's 5 categories there adult student relationships boundaries and expectations emotional safety physical safety student to student relationships so there's 5 different categories there if you see the pink is 2122 so that would have been 2 years ago uh 2223 would have been 2 years ago or the year before the year after that and then the blue is 2324 which would have been last year okay and then the grayed out bar is the state average okay that's the state average on those questions all right now I will tell you when we talk about conditions for learning survey um if you actually sat down and read some of the questions that they ask in that conditions for learning um it's not surprising on some of these like for instance they ask things like a quick example if you don't see the students how many times have you been in a physical fight or something like that you know and they might put zero 1 zero to 1 zero to 1 well then the fifth question might be something where 0 to 1 is actually the better answer you know what I mean so it kind of can trick a brain here and there when they're asking some of those questions um so we asked kids to be very careful reading it um whether or not they are you know the kids are kids and and and we try our best with that um when it comes to the parent data so when it comes to the parent data make sure you pay attention to that ask at the bottom of the parent data because it tells how many parents actually responded to it so for instance on the elementary 1 at the bottom of page 16 it says 53 there was 53 survey responses for the PC uh PCM Elementary surveys but then if you go to page 17 for the middle school for the parent survey there was only 15 parents who responded to that and it's High School it was only 15 as well so what I'm saying is when you're looking and trying to make a decision off of like family data off these for the conditions for learning really in almost impossible to do that when you only have 15 people that responded to it right okay so I just don't want you to jump to any conclusions when you see that kind of data from the parent realm because I compare it to kind of like a a review for a restaurant right you know there's there's certain people that be more likely to put stuff on there than others and if you only had 15 you don't have enough data to really meet those out to to decide between them okay so that's page 161718 those are your conditions for learning you can kind of see the trend and where we're at as a district in different realms and then page 19 page 19 is just the iOS full report card designations okay you guys all know that by now um they come out every year with iOS 4 report card you get designated um with different labels Improvement acceptable commendable High performing um in those Realms um you can kind of see where we're at in 2023 for last year uh we're in Mineral Elementary is acceptable pretty City Elementary acceptable the high school and middle school were both commendable okay and you kind of see the trend where they've been from years past okay and you can see the rating category up above uh in the order in which they are I know that was quick and I know that was a lot I didn't my goal was not to keep you for terribly long talking about this because I do know that you probably want to look at it on your own um so I do please please please encourage you to look over this page if you have any questions or look over this report if you have any questions or want to just know more about what a certain thing the same please reach out to me my email is right there on there okay it's right on that annual report please reach out to me um if you want to even set up a meeting I can come over to our office we can talk through some things for an afternoon or for an hour whatever it is that you want to do happy to meet with you about that um but I know that it's going to take I don't want us to make just snap judgments we're like oh why is this this well look at the other stuff first maybe and maybe you can see like oh I have questions on this and this and this um so we can answer them all together once whatever ones you might have Okay um again happy to meet with you happy to talk to you about anything you find in there um just let me know my email is at the bottom and uh Thanks for opening up thank you thank you yeah okay moving on down to certified annual Financial reports um attached to see during reports or Vis leader 24 part of the car process um there's no action that needs to be taken it's more there for your review and your information at the moment questions or comments I can imagine the finance committee that really was made surprises for kind of what was expected okay thank you Tanya I'll move down to modified allowable growth special education yep so this is um for the recommendation that's out there is to approve um the request for allow the growth and supplemental Aid as it relates to the specialized uh supplement of the special ed deficit uh for fcal year 24 that amounts the 2395007627 cents that is down um by about 20,000 from last fiscal year um but as you can see there it's it's um typical to have a specialized deficit so it's just for approval is required um to be able to submit to the Department of that or BRC for that allowable Road just a little more context so this this money spent already this is the money that was spent Beyond The Waiting Beyond uh the the funding you got for those students and you don't want to lose the authority that comes that deficit is really important that you approve this as we can clean the authority and then the cash comes later you know when you when you do your Levy rate if if you have the ability to Levy that full amount uh to recoup that without your tax levy going too right so that's kind of more of a an item for March but right now right now we need to ask for the authority from the SPC approval thank we have a motion and a second for the approval and the special education deficit all those in favor say I I all right anybody opposed motion carries fundraisers those are just there if you have any questions we do have Jeremy and Kristen here if anything uh you want more details on but I think I reiterated this uh previously we're we're just uh following the following the board policy to get fundraisers in front of you they're more than they used to be or about the same or they say the same there's a little bit more in my world from dance especially with them going to the National um conference here this this winter and Florida so there's a little bit more for band but besides that pretty moment And the emotions go with Google on this I'll make a motion to approve so I can always pay for approval of fundraisers say I anybody opposed social periods strive contract I think this is nothing new to the board I think you've approved tribe contracts before and understand that program is that right okay really really good opportunity for of students that uh that it makes sense for a good partnership with DMACC we got to figure out the signing form too didn't we yeah I hope so I move approval we have motion and second to approve the strike contract all those in favor say I anybody folks carries Middle School laptops better is here if you have questions this was a planned replacement you know you had replacement cycle for your devices whether it's students or staff and um this was reflected in our 5-year capital projects budget um you know we we make an estimate there I think we had a $1,000 estimate that came in a little bit over that but not unusual to have that happen so I don't know Tyler if you want to add anything or if you have any questions for Tyler I see and this time it said repurposed like we don't ever do that do we don't we always sell them in the past I have repurposed on here oh okay we have need like a laptop lab that's usually where it'll go okay I'm just I've seen different in what we'd ever had before I thought we always just got rid of the Mercedes so second I have a motion and second for approval of 13,002 367 for 33 laptops all those in favor say I anybody opposed or policy uh the ones that are in the um packet here are and this is just a first reading too if you see something we need to go back and revisit but these were very minimal changes that came out of the ISB policy primer probably spent a little bit more time talking about uh an issue that was raised whether or not the the policy committee would recommend to the board having uh fragrance-free workplace that was something that came up as we talked about um things like senses but it but those fragrance-free policies really go far beyond that in some places uh down to uh scented lotions things like that uh we we had a good conversation about that decided that uh we able to pursue a kind of a whole hog fragrance free workplace uh the Cincy pots and that kind of thing that plug in we have a little bit of concern too with potential fire hazard so a secondary concern with um and the board uh policy committee felt like that could be addressed uh by a handbook those those in particular um so you don't see anything here but I want you to know that was that was a conversation of the board policy the year and you talk about it outside of the board meeting uh policy Committee Member was is there anything else but particularly concerned about doing away with newer yeah yeah we decided that maybe the the middle school kids bring body spray was better than their National style that would be correct I walked into a few classrooms it feels like you got hit in the face with a board just because of the smell so but we we do know too if if there are students with sensitivities you you can deal with that Case by case basis just like we would now with the peanut allergy or something like that um so we're we're certainly not dismissing that that there could be people that are sensitive to that and they could encounter that obviously outside the school too and I think doc made the you know we have chemicals all over the place in the world and you have to you do have to look out for yourself and figure out how to deal with it so I don't want you to think we're not concerned with those kids who might have sensitivities and we you know we deal with that case by case versus Board policy got okay and then the next first read for 70710 yeah we just really need I think we can have a motion uh for first read for for all of the policies I will say the 710.04 the meal charges weed that that's the 1 that were some changes and basically just to make sure that our policy and practice lined up you know what those changes were I didn't see any highlight of them yeah we for example um under building procedures for student accounts um there was a comment in there about phone call versus uh letter home you know on the phone calls weren't happening um and the the daily balance notifications we clarify that through Infinite Campus and what the trigger was um on the staff accounts to just streamline the language a little bit um so there there weren't there weren't big changes but I would say we we simplified streamlined a little bit what was written in policy and made sure that it matched up with what they were doing in the buildings and that was good timing because I think you just had a secretary's meeting a week or so before kind of clarified some of that this is all getting done it just wasn't getting done exactly how policy said and they changing it to how they are getting it done right so sometimes change in a small thing people getting kind of an uproar saying hey it's always been this way why does it change I don't think they'll notice a change because really we're we're changing the policy to being sick with what they're actually doing you know versus introducing some new way of doing something I mean all my years with policy committee that's that's always 1 of the question is okay our policy and practice the same and if they're not okay do you need to change practice or do you need to change policy well in this case just needed to tweak policy a little bit to to say what we're actually doing 1 of the things to Jeremy to policy was really written by building before I think it kind of broke it down and and we found what we're actually charged with what we're doing is really consistent across all buildings so it kind of condensed them all down into 1 to the and I will uh I I certainly live the code reference here in your packet to to look I mean I don't know why we have Iowa Code references to weapons and contract to administrators uh I just thought that tonight so down below at the bottom that where we go through references code reference so I'll I'll have there and look at that and clean that up properly just take that off I think that was probably a copy and paste mistake so okay moving on to superintendent did we uh did we act on first reading we just read well you want to okay because they didn't change right yeah yeah I mean I I'm used to having second reading have that be bored action if you don't mind okay we have a motion and a second to approve the first read of both policy primers all those in favor say I thank you yep super employment enrollment update yep we still see tenanted because the you know you can you can have adjustments right up till the end even after you certify uh this is a little bit of a moving Target back you can probably speak more intelligently because she's spent much time on the phone with different districts and looking at things that number did improve as we work through the process from Count Day Count Day October 1st uh we're afraid we you know we may be down as many as 35 or so and that that number came down um certified enrollment down 9.05 open enrollment in and out remains steady uh the number of students this this was something I know there was a question the number of students using the education savings account actually dropped to 8 this year from 10 last year I have a question on that yeah because that's a rolling it's not quite it has changed be to phase in so I feel it was last year but this year is basically all students except existing and then next year it will be everybody so is this just catching the esas we are we are still the the existing private school students that were there before the ASA started don't get them yet right so this is the ones getting the esa's do we have any students there at private's not getting the esa so the students that are currently what we we call our non-public Transportation Goods correct um none of those are on this list so we we bought a 6 6 families I'm not sure exactly how many kids um but none of those are on that list so those potentially next year so these aren't catching the existing not receiving the essays so you're saying there's 6 families in what in addition to these okay is for his historical perspective for you too then that that last bullet point was included you know if you go back a few years to uh October 2019 there's been a decline of 73.35 students and I think the way I I characterized this in your in a board update was you know a decline of 9.05 is not you know not fatal but you really do have to watch Trend and you know when you're making uh Staffing decisions for example you know you you have to to look at that um so I know that you would look at historically 15 20 years you're probably up more often than you're down but if you have a a big decline you know you're down 60 kids some year in the bounce back 5 or whatever it it takes a while to get that back and uh this is the second year in a row at least where you've had to decline because we were on the budget guarantee this year you know which gives you a 1% increase but now we have another Decline and I don't think we can count on the legislature uh giving us so much State supplemental Aid that that will have more money for next year maybe this I think the concern of with voucher system you know and I thought maybe we would get hit worse than what we had yeah that particular statistics only 9,000 going on too I personally have a new Housing Development because they have to set in and they're getting ready to open the other side of that and there's another Housing Development going in person um so at least per Cityside I think housing has been a problem for us as part of getting people to move here and actually I don't know if Monroe has any more going right now or not but yeah that's I'm glad you mentioned that doc because I experienced that in Indianola as well if the housing Market's super tight especially when you're living in in central Iowa there are different places you can go that that's a big factor yeah and basically I mean our graduating classes are bigger than what's coming in for the other we had I think it was 4 a difference of 4 um 4 more graduated than what came in um but I do have to tell you I know you're gonna say every year and 2 days after we certify you know we can't count them but we have a family of 3 and then just over the weekend I had 2 more so that's fine you know that came back out of the 9 but it doesn't do us any good so I think we have been lucky you know that we're hanging in there yeah I I have a a good friend who superintendent in southwest Iowa similar sized District they were down 80 yeah this year so in 1 year wow yeah it was really exciting I picked up all the boys the other day from school every single 1 of them I got in the van said Mom I got a new kid in my class today hey Mom I got a new kid I was like what is happening we need to serve those kids and families well and and make them see great things about PCM and then we'll get to come next year so I know I've asked this before but we're doing home school is bold in these counts do we have any idea they don't they don't have to report it we only really know if they do dual enrollment that's where you end up with these students to home school dual enrollment and I will say I can remember when this happened it was a year that the the legislature uh gave some extra money was the last time I think they gave 4% but it was the same year that they added the IPI designation independent private instruction which is homeschooling with no reporting whatsoever you don't have it's not CPI content private instruction you don't have to test you don't have to communicate with the school uh so at that point it became pretty up for for districts to to know with certainty what the exact homeschool number is so we do get some money that we could use for that if we could figure out a way to identify and interact even if we didn't attract them full-time yeah sometimes those cases too as those as those homes school kids get older and toward Middle School they want to be participating in in activities you know they will add a a band or a chorus or they'll they'll do some sports and you know again like I said with new students if they have a good experience with PCM you know then sometimes they they go here a little bit more as they get older so depending on how much extrapolate what's going on in Kansas City and St Louis and places like that to us you know we don't fortunately I would have all those problems yeah I mean it's it's a good point there there are a lot of things uh there's a lot of National narrative around public schools that doesn't apply to the majority of our schools you know and I think public schools in Iowa serve kids very well kids typically have a good experience um you know this decision of the family if they to to homeschooler dual enroll but um I I feel really good about the experience we can give kids a priority in the world okay moving on to superintendent survey results yeah I know you had the uh survey report shared with you and uh rather than go through every comment tonight uh what I want to do was again get those uh those desired characteristics back in front of you and this is the way that they shook out based on all of the survey responses you got and they're arranged there by by percentage and I think tonight uh you know I just wanted to get I guess first of all your your response to what you saw if you were surprised or was about what you expected um and then you know give you the opportunity to prioritize the areas that are most important to the board you know and and may be exactly like this or there may be something there that um it's important to the board that wasn't reflected because remember our leader services will use this in their conversations with candidates and their recruiting they'll use those priorities and writing a few questions um it's it's pretty important and that's also kind of the first opportunity for the community and and staff and everybody to have their voice uh in you know what's important in New York's leader so am I just asked first of all um you know if those things that you see in the survey anything surprising to you or not know I do think the overlap I mean being approached more accessible and welcoming probably has to do with having strong communication skills on them oh sure yeah and you know they they interact sure yeah I'm not gonna say I wasn't hoping for a little bit bigger number the number of 5 yeah I I would agree I mean I think it was enough that statistically the data is valid I mean I think you're 127 and then some people have more than 1 role you know so you kind of those separate I think he added up he'd be 200 or whatever it was but uh yeah I don't disagree with Kelsey I I I would have liked more response to him we did push it we pushed it out multiple times and and uh took paper copies out and I don't I'm if we got a student responsibly specifically tracked for student responses too so um I I would agree I would have liked more um and we don't have a student number I'm glad I didn't have a student board member this year I guess that was something that was I set out by the superintendent and I guess art but do you want to do you want a student board you know I'm certainly I guess to be honest with you I forgot um I have an experienced it before yeah so we usually ask um to like our Student Government president is the person that we can ask so I can reach out to her yeah I thought last year did you have applications last last time no we asked our our our student body president okay what did I do I must be mixing that up literally I think that's appropriate yep I can ask her sorry to get off just so I guess I would ask I mean doc at least wasn't surprised by the results and I baby saw a couple of other nods you know in terms of what kind of came up toward the top uh and and there's probably not a thing with that list that isn't important obviously that's what I thought you know um and we do you know we ask questions that we're going to hit we're going to hit on all these areas give people a chance to speak to them um if you had to prioritize 3 or 4 would they be right in the order they are there is there something a little bit lower that's really important to the board or is there something that you don't like the the wording or something altogether different that isn't on there that you want to add tonight I just want to make sure the void board really is a voice in these I guess demonstrates collaborative leadership I think should be higher fact that builds community and school relationship should be higher too since we're split communities here I was like obviously works with school board we have now and it's perfectly on us too but I don't I think their order is about it's about right and then over that and let's see we got 2 applicants write 1 that I make that work right to the right right which is 2 to read through 2 computers you have others in progress but we can't see in progress or anything right uh because yeah they're we don't we don't share it I mean somebody might decide not to finish and not apply and and then at that point too you know they're they're all of them are considered confidential so you can get to your buying a list and you make them public but uh yeah but you'll you'll continue to get a Monday you know each week between now and December and uh and you will have you'll see uh applications tend to get completed over the weekend and they tend to get completed later in the in the process too so on December 1st yep yep and I want to remind you of all those dates we right now we plan to uh have those applications closed December 1st we plan to present the pool to you in closed session December 5th um and then if the board decides to do screening interviews we plan to do those December 9th uh starting as early as 2 pm if we need to and then your formal interviews right now are tentatively scheduled for December 19th any of those dates could be subject to change but that's that's kind of the uh the timing we decided on that night that Mr Grim I presented to you are these all the same time or who we don't know yet uh no I mean the closed session we had planned for 5 oclock right now the presentation of the pool that will be probably a shorter meeting than the screening interviews because uh that night you will you'll look at everybody but you're seeing them as they come in anyway that night um you know you would narrow down typically it's 5 or so semi-finalists no more than 8 yeah if you're going to do screening interviews that takes a little less time than the screening interviews because you need a a solid half hour for each applicant there and even if you move you know right onto the next 1 and then that night you're doing deliberation too I'm trying to decide on finalists so I'm sorry the only reason I brought it up was we kind of have a home formal Rule and if you can't be on all of it you're not in that's definitely best practice so so we'll need to know what the times are so we need to know when we start going to be part of the be at all of them yeah and and none of this is written in stone you know these are this is our best guess right now in scheduling time but that's something we'll we'll talk over the board every step of the way and I I think last time we zoomed a lot of them yeah I that's my recommendation and and uh they could be in person but it really works pretty slick for Zoo um it's just more efficient and then you're not having people do a bunch of travel at the semi-finalist level too and it's very easy for us to control that we do that on 1 night or 1 yeah typically that's what we do why and and that that works well I've been a part of that a number of times we're getting more ahead of time you can kind of yeah some yeah you can uh you know you can tell a lot in half an hour in terms of of of what the chemistry seems to be and and also you know we have time in that half hour to ask usually usually 8 questions sometimes you could ask 9 um but you can prioritize those things that are you know really top of mind for you uh they might also show up in a formal interview setting but those things that are most important and the boards and total control of those screening interviews and then once we get down to finalists we cast a wider net you know we bring in our mixed interview groups to get community involved Administration teachers support staff students um that would be my other other recommendation to you tonight is again really be thinking about that and we can't get everybody who might be interested on a mixed interview group we can do a couple of mixed interview groups that we need those groups can get you know big enough that we have a pretty good group there but please be talking to Becky about people that give us the kind of balanced representation we want on mixed interview groups you know in terms of making sure we have different communities represented uh different demographics you know in terms of of age and whatever else you're thinking about obviously gender and Becky is is working on compiling a list uh of different interview groups there so please give people your feedback is there anything on this list our characteristics or anything missing it's really important to use a board and we want to make sure that we are using and screening that we're incorporating an interview questions talking about candidates with kind of like to talk with them about the district and resources with all just with all of the things we're trying to bring in for our students and we have what I'm doing I put an asterisk by there there's several that maybe didn't make the top 3 or 4 here you've mentioned tonight um Can the ones I have noted are working with the board collaborative leadership managing District resources and building community school relations you know that what it is it on here that I don't know how you'd ask about it is it experience experience yep yeah I'm more interested in someone that turns and approving track record then not yep doesn't mean I can rule out somebody else yep and I think uh on our job hosting I don't know if you remember Becky did we have under a desired qualifications was there experience and so I mean okay yeah but that's uh I think then what you get into is um you know you're you're you're weighing things man there's different kinds of experience too you know um and sometimes there's district office experiencing but it's not superintendent experience that's applicable sometimes there's know local knowledge of my way out was something you know so I I think that's always that's always on the board's mind on that track record so anything else in terms of those priorities and um you know we can you can also look at or you know explicitly dip into those Iowa standards for school leaders that's something that again we routinely in asking questions asked questions that relate to them because you as order going to be evaluating based on those so if there are uh state standards and it if you want to uh I know that's in the survey report that was sent to you those are sitting there I don't have that in front of me right now I didn't bring my laptop out but um because I was standard to school leaders if there's 1 or more of those that you really want to highlight you could let me know too anything else about the the survey or the process where we're at right now that you want to talk about tonight we really just are in that that kind of recruitment phase phase right now and and you know getting people to apply and answering questions of have I've had conversations with uh 2 potential applicants the last week um and I'm sure Trent Dr Gren Meyers talking to people as well yep just make sure you have those dates on your calendar and then as we progress through this we need to make changes uh we can definitely firm up like like you were saying that at the time that we're beginning or whatever and we'll be out of every group too so um as applications come in we'll be working on on questions on potential interview schedules we'll get that stuff back in front of you um and make sure the board is is helpful whatever we're going to use their okay ready to move on to code I should have someone else all right but I'd like to make a motion that we go into closed session for Iowa Code 21.5 e to discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student unless an open session is requested by the student or a parent or guardian of the student if the student is a minor and just just before you vote we we do not have a requests for Open Session okay Lori mland oh yes Kelsey Very Yes Jeremy St Peter yes Brian yes thank you everybody

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School Board Meeting - 10/21/2024

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